Calibration Specialist

CBRE; Carlow; On-site; EUR 40,000 - 65,000; Full time

Job summary

CBRE is seeking a Calibration Specialist to coordinate calibration support activities, manage contractor interfaces, and ensure regulatory compliance across calibration programs. The role interfaces with site stakeholders and service providers to maintain safe, efficient operations.

The ideal candidate has experience in regulated environments, strong planning skills, and familiarity with CMMS systems and calibration databases.

Qualifications

• Experience in calibration, maintenance coordination, or technical services within a regulated environment.
• Strong planning and organizational skills.
• Knowledge of GMP compliance and quality systems.
• Experience managing contractors and vendors.
• Working knowledge of CMMS systems and calibration databases.
• Effective communication and stakeholder management skills.

Responsibilities

• Coordinate calibration vendor scheduling and contractor interfaces.
• Support quality investigations and action follow-ups.
• Oversee safety documentation and contractor inductions.
• Assist with on-site calibrations and SAP TECO activities.
• Contribute to calibration governance, KPI commentary, and reporting.

Skills

Calibration coordination

Vendor management

GMP compliance

Quality systems

CMMS knowledge

Stakeholder management

Planning/organisational

Communication

Tools

CMMS

Job description

Position Summary

The Calibration Specialist is responsible for coordinating calibration support activities, managing contractor and vendor interfaces, supporting quality processes, maintaining compliance documentation, and ensuring safe and efficient execution of calibration services. The role acts as the primary coordinator between service providers and site stakeholders.

Key Responsibilities

Scheduling and Vendor Coordination

• Coordinate calibration vendor scheduling activities.
• Manage contractor and service provider interfaces.
• Coordinate calibration-related purchase orders.
• Maintain holiday and resource planning trackers to support scheduling activities.
• Assist in management of service level agreements (SLAs).

Quality and Investigation Support

• Support quality notification investigations and root cause analyses.
• Manage assigned calibration event follow-up actions.
• Review calibration corrective action backlogs.
• Support internal audit activities relating to calibration workshops and contractor activities.
• Provide commentary on overdue calibration activities and performance metrics.

Safety and Contractor Management

• Review Job Safety Analyses (JSAs) and ECPs.
• Manage vendor safety statements and required compliance documentation.
• Coordinate contractor inductions.
• Ensure compliance with site contractor management requirements, including SN08 requirements.
• Monitor contractor performance against agreed safety and compliance standards.

Calibration Support Activities

• Support onsite calibrations as required.
• Complete CAARE documentation.
• Assist with SAP TECO activities when required.
• Support notification creation and management.
• Participate in ProCal finalization activities.
• Assist with calibration area walkdowns and operational reviews.

Governance and Reporting

• Participate in action log reviews and calibration governance processes.
• Support generation of calibration KPI commentary and performance reports.
• Attend meetings as required to review scheduling, actions, offsite activities, and quality events.
• Provide updates on vendor performance, compliance, and resource requirements.

Required Competencies

• Experience in calibration, maintenance coordination, or technical services within a regulated environment.
• Strong planning and organizational skills.
• Knowledge of GMP compliance and quality systems.
• Experience managing contractors and vendors.
• Working knowledge of CMMS systems and calibration databases.
• Effective communication and stakeholder management skills.