Buying Assistant

&Open; Dublin; Hybrid; EUR 32,000 - 45,000; Full time

Benefits offered by this job

Hybrid Working Model

Company Pension

Healthcare cover

25 days Annual Leave

Employee Stock Options Plan

Job summary

&Open is a global gifting platform based in Dublin, seeking a Buying Assistant to join the buying team and support supplier relations and new product research. You will help deliver great gifts while aligning with sustainability goals and reducing carbon footprint.

We look for 1–2 years of relevant experience, strong MS 365 proficiency, and a proactive, detail-oriented mindset. You’ll collaborate with suppliers, designers and logistics to optimize pricing, quality and delivery.

Qualifications

• Minimum 1–2 years of relevant work experience.
• Proficient with Microsoft 365.
• Experience in fast-paced retail/commercial trading.
• Strong communication and attention to detail.
• Able to multitask and meet deadlines.

Responsibilities

• Liaise and negotiate with existing suppliers to meet pricing and quality objectives.
• Build relationships with vendors and prospective suppliers.
• Raise purchase orders in line with KPIs and track terms.
• Source products globally to ensure inventory flow and timely deliveries.
• Coordinate and share quotations/pricing with Group Buyer.
• Cross-communicate with gift designers and logistics team to balance form and function.
• Work to build a better gifting programme and improve sustainability/efficiency.

Skills

Vendor relationship management

Negotiation

Attention to detail

Communications skills

Multitasking

Decision-making

Education

Tools

Microsoft 365

Job description

About &Open

We’re the global gifting platform for companies that care.

About &Open

We’re the global gifting platform for companies that care.

Our platform sends gifts globally at scale, while our team guides the process with taste, thought and attention to detail.

As a B Corp-certified company, we’re all about less waste, more impact. At the end of the day, it’s not how much you send, it’s how you make people feel that matters.

Our customers include OpenAI, Hubspot, Revolut and Fin.

Come and grow with us.

About The Team

Open’s Buying and Merchandising team is growing. Together, our task is to manage product sourcing and day-to-day inventory levels. We determine clients’ needs, locate the best suppliers and help deliver great gifts. While executing the above, we also make decisions that protect the planet, helping preserve vs destruct when it comes to packaging processes and materials. Come help drive Open forward with memorable unboxing experiences for customers worldwide.

About The Role

We’re seeking a Buying Assistant to join our buying team. Primary responsibilities will include supplier relations and new product research. We are passionate about minimising our carbon footprint and searching for someone who’s equally aligned when it comes to sustainability. The successful candidate will have a minimum of 1-2 years relevant experience with great decision-making skills and a keen eye for detail.

What you'll do?

• Liaise and negotiate. Work with existing suppliers to confirm pricing and ensure client-determined quality, delivery and cost objectives are met.
• Relationship-build. Nurturing existing vendors/suppliers as well as prospective suppliers.
• Purchase Orders. Raise purchase orders, in line with KPIs (e.g. margin targets), whilst keeping a close record of payment terms and delivery details
• Source. Proactively and continuously source product globally. Negotiate deadlines to ensure consistent flow of inventory and maximise sales.
• Support. Sharing quotations pricing and deliveries with Group Buyer,
• Cross-communicate. Guarantee Open’s gift experience strikes a balance of form and function by frequently communicating with gift designers and our logistics team.
• Refine. Work to build a better gifting programme, day by day. Frequently find ways to improve sustainability efforts or increase efficiency within current processes.

What You'll Need

• Minimum 1-2 years of relevant work experience
• Excellent proficiency with Microsoft 365®
• Proven commercial trading / retail experience in a fast-paced, reactive environment
• Sound judgment and decision-making skills
• Professional demeanour with strong communication skills
• Attention to detail (on internal and external assignments)
• Proactive attitude, showing initiative to constantly improve Open’s offerings
• Innovative thinking and strong problem-solving skills
• Ability to multitask, prioritize assignments and responsibilities, adhere to strict deadlines and work well under pressure

Benefits

• Competitive Salary
• Hybrid Working Model
• Company Pension
• Healthcare cover
• 25 days Annual Leave + 2 Company Days
• Maternity and Paternity Paid Leave
• Exciting experience in a fast-paced start-up environment
• Employee Stock Options Plan

Location

Head Office Dublin (Harold's Cross), Hybrid working model.

All Welcome Here Statement

We believe diverse teammates, opinions and backgrounds generate a larger global impact and more considerate acts of care. Open is an equal opportunity employer and we do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status or disability status.