Business Support, Facilities Support

JLL; Cork; On-site; EUR 28,000 - 38,000; Full time

Job summary

JLL in Cork, Ireland seeks a Front of House Administrator to deliver professional front‑of‑house, visitor management and site administration support. You will engage colleagues, contractors and visitors across functions, handling confidential information with discretion and professionalism.

You will manage reception, switchboard, meetings and onboarding logistics, while coordinating site communications and events to ensure a positive, efficient workplace experience.

Qualifications

• Excellent interpersonal and relationship-building skills.
• Able to build positive working relationships across all site functions.
• Strong verbal and written communication skills.
• Highly organised with attention to detail.

Responsibilities

• Reception and visitor management.
• Site switchboard operation.
• Meeting room coordination and event support.
• Site communications and newsletter support.
• Administrative coordination across site functions.
• New starter and onboarding logistics.

Skills

Interpersonal skills

Communication

Organisation

Problem solving

Team collaboration

Tools

Microsoft Office Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Front of House Administrator - Candidate Profile

Purpose of the Role

To provide professional front-of-house, visitor management and site administration support while delivering a positive experience for colleagues, contractors and visitors to Pfizer Ringaskiddy. The successful candidate will work across multiple functions and must be comfortable engaging with stakeholders at all levels of the organisation while handling confidential information with discretion and professionalism.

What We Are Looking For

People & Communication Skills

• Excellent interpersonal and relationship-building skills.
• Able to build positive working relationships across all site functions.
• Comfortable interacting with colleagues, contractors, visitors and leadership teams.
• Professional, approachable and customer-focused.
• Strong verbal and written communication skills.

Personal Attributes

• Highly organised and detail oriented.
• Adaptable and flexible in a fast-paced environment.
• Able to manage changing priorities and multiple activities simultaneously.
• Self-motivated with a proactive approach to problem solving.
• Team player who collaborates effectively across departments.
• Trusted to handle confidential and sensitive information appropriately.

Administration & Systems Experience

• Previous administration, coordination or front-of-house experience.
• Strong Microsoft Office skills (Outlook, Word, Excel and PowerPoint).
• Comfortable working with business systems and databases.
• Experience maintaining records and supporting administrative processes.
• Experience in a regulated or pharmaceutical environment would be advantageous.

Typical Responsibilities

• Reception and visitor management.
• Site switchboard operation.
• Meeting room coordination and event support.
• Site communications and newsletter support.
• Administrative coordination across site functions.
• New starter and onboarding logistics.
• Post and courier management.
• Support approved activities within Pfizer systems and processes.
• Support site-wide engagement and communication initiatives.

Success Profile

The ideal candidate will be: A people-oriented, adaptable and highly organised administrator who can build strong relationships across all site functions, manage confidential information professionally and provide an exceptional front-of-house experience for colleagues, contractors and visitors.

Location:

On-site -Cork, IRL

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

Equal Opportunity

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail] . This email is only to request an accommodation.