Bid Writer

Actavo; Dublin; On-site; EUR 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Pension plan

Life assurance – 4x annual salary

Employee assistance programme

Refer a friend scheme

Maternity pay

Educational assistance

Career progression opportunities

Long Service Awards

Job summary

Actavo is seeking a Bid Writer in Dublin to coordinate end-to-end bid activities across multiple sectors. You will write high-quality bid content and work with operations and commercial teams to drive submissions.

The role requires 3–5 years of bid-writing experience, strong organisational and communication skills, and proficiency in MS Office. You will engage with stakeholders to ensure timely, compliant bids and contribute to templates and governance.

Qualifications

• 3 to 5 years’ experience in bid writing/management.
• Formal qualification in bid management or writing desirable.
• Excellent organisational, interpersonal and communication skills.
• Proficient in MS Office (Word, Excel, PowerPoint, Visio).
• Familiarity with submission portals and e-tenders in particular.
• Ability to represent the Company professionally at all times.
• Time management and flexibility.
• Project management, planning and governance.
• Excellent stakeholder management at all levels.

Responsibilities

• End-to-end bid writing and coordination of medium/large opportunities with on-time submissions.
• Collaborate with operations and commercial teams to craft high-quality bid content.
• Interpret technical input from engineering teams into clear sales documents.
• Coordinate with divisions to ensure high-quality bid input.
• Ensure schedules, approvals and governance are adhered to.
• Obtain approvals by reviewing proposals with key providers and project managers.
• Log RFIs, PQQs, RFPs and ITTs and track progress.
• Maintain templates and bid governance for consistency.
• Prepare presentations by coordinating text, graphics and binding.
• Keep knowledge current by attending educational opportunities and networking.

Skills

Organisational skills

MS Office

Bid management

Communication skills

Stakeholder management

Time management

Project governance

Interpersonal skills

Education

Bid management / writing qualification (desirable)

Tools

Microsoft Office

Job description

We’ve worked hard to build a culture where people feel a genuine sense of belonging, wherever they work in our operations, and whatever their role. Our culture is grounded in our core values and our very strong commitment to delivering every day for our clients and their customers, getting everyone home safely, and caring about your wellbeing.

As a Bid Writer, you will be developing and coordinating large bid activities across multiple sectors and markets. You will work closely with operations and the commercial teams to write high quality bid content and you will coordinate the end-to-end bid development process.

Responsibilities:

• Overall end to end bid writing and coordination of medium and large-scale opportunities, production of on-time bid submissions including assessment and circulation of documents, scheduling of bid meetings and final production
• Engage with Bid Director to determine proposal concept by identifying and clarifying opportunities and needs, studying requests for proposal and attending strategy meetings
• To take technical input from engineering and programme teams and write a clear, concise and professional sales documents which clearly articulate our offering in an easy-to-understand way
• Liaise closely with all relevant divisions throughout the bid development process to ensure high quality input
• Engage with Bid Director to ensure bid schedules, approvals and governance are adhered to
• Obtain approvals by reviewing proposal with key providers and project managers
• Acknowledge and log documents for new Requests for Information (RFIs), Pre-Qualification Questionnaires (PQQs), Requests for Proposal (RFPs) and Invitations to Tender (ITTs)
• Ensure that the bid response is complete, appropriate to the opportunity and results in the best bid possible
• Maintains quality results by using templates, following proposal-writing standards including readability and consistency
• Prepare presentation by evaluating text, graphics, and binding and coordinating printing
• Updates job knowledge by participating in educational opportunities; maintaining personal networks

Requirements:

• A formal qualification in bid management or writing desirable but not essential
• 3 to 5 years’ experience in a similar role
• Excellent organisational skills and ability to manage multiple bids simultaneously
• Proficient in the use of Microsoft Office packages (Word, Excel, PowerPoint, Visio)
• Familiarity with submission portals and e-tenders in particular
• Excellent organisational, interpersonal and communication skills required
• Ability to represent the Company in a professional manner at all times
• Time Management and flexibility
• Project Management, Planning, and Governance
• Excellent Stakeholder management at all levels
• Deadline driven

Benefits:

• Competitive salary
• Pension plan
• Life assurance – 4 times your annual salary
• Employee assistance programme
• Refer a friend scheme
• Maternity pay
• Educational assistance
• Career progression opportunities
• Long Service Awards