Administrator

Lex Consultancy; Dublin; Hybrid; EUR 29,000 - 35,000; Full time

Job summary

Lex Consultancy is seeking an Administrator to join the Pharmacovigilance team within a regulatory body in Dublin 2. The role involves providing administrative support and processing adverse event reports to ensure regulatory compliance.

The position is hybrid, with 2 days onsite per week, offering a salary of €31,934 per annum and 22 days of annual leave. The contract is a 2-year fixed-term engagement.

Qualifications

• Minimum 1 year in an administrative or office-based role.
• Strong organisational skills, attention to detail and ability to meet deadlines.
• Excellent written and verbal communication skills, with a professional and customer-focused approach.
• Proficiency in Microsoft Office, particularly Word, Excel and PowerPoint, along with Outlook and Teams.
• Experience using databases and data-entry systems.
• Experience handling confidential information and records.

Responsibilities

• Provide administrative support to the Pharmacovigilance team.
• Process and maintain adverse reaction and adverse event reports.
• Enter and update case information on internal databases.
• Support the electronic reporting of safety cases to regulatory authorities and stakeholders.
• Assist with document management, filing, archiving and case reconciliation.
• Monitor reporting deadlines and maintain case trackers.
• Prepare correspondence and acknowledgement letters.
• Manage queries and ensure appropriate follow-up.
• Assist with data collection, reporting and meeting coordination.

Skills

Organisational skills

Attention to detail

Communication skills

MS Office proficiency

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

Job description

Administrator – Pharmacovigilance | Regulatory Body, Dublin 2

Salary: €31,934 per annum
Location: Hybrid – minimum 2 days onsite per week, Dublin 2
Contract: 2-year fixed-term contract
Annual Leave: 22 days

About the Role

Lex Consultancy is seeking an Administrator to join the Pharmacovigilance team within a regulatory body in Dublin 2. This role will provide administrative and operational support, helping to ensure the efficient processing and management of adverse reaction and adverse event reports in line with regulatory requirements.

Key Responsibilities

• Provide administrative support to the Pharmacovigilance team.
• Process and maintain adverse reaction and adverse event reports.
• Enter and update case information on internal databases.
• Support the electronic reporting of safety cases to regulatory authorities and stakeholders.
• Assist with document management, filing, archiving and case reconciliation.
• Monitor reporting deadlines and maintain case trackers.
• Prepare correspondence and acknowledgement letters.
• Manage queries and ensure appropriate follow-up.
• Assist with data collection, reporting and meeting coordination.

Requirements

• Minimum of 1 year’s experience in an administrative or office-based role.
• Strong organisational skills, attention to detail and ability to meet deadlines.
• Excellent written and verbal communication skills, with a professional and customer-focused approach.
• Proficiency in Microsoft Office, particularly Word, Excel and PowerPoint, along with Outlook and Teams.
• Ability to manage information accurately and support a busy team.
• Experience using databases and data-entry systems.
• Experience handling confidential information and records.

This is an excellent opportunity for an organised administrator looking to develop their experience within a regulatory environment.