ADMINISTRATIVE ASSISTANT

The Rehab Group; Dublin; On-site; EUR 31,000 - 35,000; Part time

Benefits offered by this job

Company Pension Scheme

Parental leave

Educational leave

Annual leave 24 days

Bike to work

Tax saver travel

Health and Wellbeing programme

EAP

Job summary

The Rehab Group in Dublin is seeking an Administrative Assistant to join our Education Support Services team. This permanent, part-time role (21 hours per week) offers an opportunity to provide high quality administrative support across diaries, meetings, reports, and data handling.

You will work closely with Operational teams, HR, Property, Finance and Business Development, contribute to costings, maintain records, and prepare agendas, minutes and service reports.

Qualifications

• Two years’ experience in a comparable administrative role with ability to meet deadlines
• ECDL or an equivalent IT award is desirable
• Experience working with young people with additional support needs including intellectual disabilities, ASD, physical and sensory needs and/or mental health difficulties is desirable
• Excellent IT skills and ability to collate and analyse data
• Proficient in MS Office, Teams, Word, Excel, Databases and Outlook applications

Responsibilities

• Provide general high-level administration support including diary management, meeting preparation, travel arrangements and general admin tasks
• Assist in preparing and compiling reports and service arrangements documentation
• Communicate with stakeholders (Operations, HR, Property, Finance, Business Development) regarding administrative queries and statistical information
• Schedule Service Arrangement meetings and provide administrative support across the organisation
• Maintain Education Support Services (ESS) administrative systems including scanning, filing and document organisation
• Assist ESS meetings with drafting agendas, minutes and reports

Skills

ECDL IT Award

Office administration

Data analysis

MS Office

Stakeholder communication

Education support

Education

ECDL or similar IT Award

Tools

MS Office Suite

Teams

Outlook

Databases

Excel

Word

Job description

We are an independent voluntary organisation providing services and support for people with disabilities and their families for more than 70 years. Our work positively impacts the lives of over 12,000 people with disabilities, equipping them with the confidence, skills, and self-belief to achieve their expressed goals.

WE WELCOME ALL BACKGROUNDS AND ABILITIES!

We are an inclusive employer and encourage applicants from diverse backgrounds, including those with different abilities.

We are committed to providing an inclusive and accessible work environment for all individuals. If you require any reasonable accommodations during the application process or once employed, please let us know. Examples of accommodations we can provide include modified workstations, flexible work hours, assistive technologies, or adjustments to communication methods during interviews or in the workplace. Our goal is to ensure that all candidates and employees have the support they need to succeed in their roles.

Please contact us at any stage. We will work with you to meet your needs.

JOIN OUR TEAM AND MAKE A DIFFERENCE!

Administrative Assistant

Permanent / Part time- 21 hours per week

Blanchardstown Rd N, Ballycoolen, Dublin

Job Purpose

The purpose of this role is to provide high quality administrative support. This role is an exciting opportunity for a self‑motivated individual to join the Administration team providing high quality, administrative support. You’ll enjoy taking personal responsibility for your own workload, continually reorganizing and prioritizing to ensure those you support get the best service possible which in turn reflects positively for our wider company goal of supporting and advocating for people with disabilities.

What we're looking for:

• Previous experience working as an administrator desirable
• ECDL or similar IT Award
• Minimum two years’ experience in a comparable role with a proven ability to deliver in a time sensitive and deadline orientated environment.
• Experience of working with young people with additional support needs including intellectual disabilities, ASD, physical and sensory needs and/or mental health difficulties
• Knowledge of administering in a busy office and analysing data
• Excellent IT Skills and able to collate and analyse data.
• Proficient in relevant software applications including MS Office, Teams, Word, Excel, Databases and Outlook applications

Your Responsibilities

• Provide general and high‑level administration support to include tasks such as diary management, preparation for meetings, organising travel and meetings in addition to general administration tasks.
• Support in preparing and compiling reports, Service Arrangement documentation and other documentation and assisting with general administrative tasks.
• Communicate with stakeholders (Operational teams, HR, Property, Finance, Business Development) in relation to administrative queries relevant to the work of Education Support Services (ESS) including the preparation of statistical information and reports.
• Scheduling of Service Arrangement meetings and other support activities with stakeholders across the organization and providing administrate support for same.
• Provide support to Education Support Services (ESS) in maintaining systems, problem solving around system issues and proactively seeking to avoid them. Engaging with local Managers and Regional Managers in the preparation of business cases. Gathering of requirements and preparation of costings.
• Contribute to the development and maintenance of the Education Support Services (ESS) administrative systems including scanning, filing and organisation of Documentation systems.
• Assisting with Education Support Services (ESS) related meetings including drafting of Agendas, Minutes and Reports as required.

Closing Date: 06/09/26

Salary starting from point 2 €30.827.84 to point 5 €34.848.63 (pro rata), depending on experience and qualifications.

What we Offer:

• Company Pension Scheme
• Paid maternity/paternity/adoption leave
• Educational leave
• 24 days annual leave
• Bike to work scheme
• Tax saver travel scheme
• Income protection
• Unpaid leave
• Health and Wellbeing programme
• Company credit union scheme
• Employee discount scheme
• Digital Doctor
• Financial support for studying and study leave
• Long Service Reward Scheme
• Sick leave
• Employee Assistance Programme (EAP)

These duties and responsibilities are a reflection of the present service requirements and may be subject to review and amendment to meet the changing needs of the services.

The Rehab Group is an equal opportunity employer.