Acquisition Project Manager

GxP Recruitment; Ireland; On-site; EUR 70,000 - 110,000; Full time

Job summary

GxP Recruitment is assisting a leading Medical Device client in Ireland with a contract Project Manager role. The candidate will spearhead IT project management across multiple functions, ensuring due diligence, integration planning, and successful delivery of acquisition-related initiatives.

Ideal candidates bring senior-level project management expertise, experience with Agile/Waterfall/hybrid methods, and a background in procurement within a medical device context.

Qualifications

• Senior-level IT project management experience.
• Experience with Agile, Waterfall, and hybrid methodologies.
• Med device / procurement experience strongly preferred.
• Experience with enterprise-level applications and cross-functional teams.
• Strong ability to lead cross-functional teams in a matrix Organisation.
• 5+ years of experience in technical or enterprise applications project management role.

Responsibilities

• Develop and maintain comprehensive project plans, schedules, budgets, resource plans and risk registers for acquisition-related projects.
• Define project scope, objectives, milestones, deliverables, dependencies and success criteria in alignment with acquisition strategy.
• Coordinate acquisition workstreams from initial assessment and due diligence through transaction close and post-acquisition integration, as applicable.
• Establish project governance, reporting structures, decision-making processes and escalation pathways.
• Monitor project progress against agreed milestones, budgets and performance indicators, implementing corrective actions where required.
• Manage changes to project scope, timelines, resources and deliverables through a structured change-control process.
• Lead cross-functional teams across Quality Assurance, Regulatory Affairs, Manufacturing, Engineering, Supply Chain, Finance, IT, HR and Commercial functions.
• Coordinate internal stakeholders, external consultants, suppliers and acquired-company representatives to ensure alignment and timely delivery.
• Facilitate project meetings, steering committee reviews, workshops and status updates.
• Ensure clear communication of project objectives, responsibilities, risks, decisions and actions.
• Escalate critical issues, resource constraints and delivery risks to senior management in a timely manner.
• Coordinate project management activities supporting operational, technical, quality, regulatory and supply chain due diligence.
• Track due diligence actions, findings, assumptions, risks and remediation commitments.
• Support the assessment of manufacturing capabilities, product portfolios, technology, intellectual property, quality systems and operational infrastructure.
• Coordinate the preparation of acquisition readiness plans and transition activities.
• Develop and manage the post-acquisition integration plan, including timelines, milestones, dependencies and resource requirements.
• Coordinate integration activities across business processes, systems, manufacturing operations, quality management systems and organisational structures.
• Support the integration or transfer of products, technologies, processes, equipment and manufacturing capabilities, where applicable.
• Ensure project activities are planned and executed in accordance with applicable medical device regulations, quality management system requirements and company procedures.
• Maintain risk and issue logs, mitigation plans and contingency measures.

Skills

IT project management

Agile methodologies

Waterfall methodologies

Hybrid project management

Procurement familiarity

Education

Bachelor's degree in a relevant field

Tools

MS Project

Jira

Excel

Job description

We are very excited to be working with a leading Medical Device client on a contract Project Manager position.

Previous Medical Device experience is required.

Essential Duties and Responsibilities:

• Develop and maintain comprehensive project plans, schedules, budgets, resource plans and risk registers for acquisition-related projects.
• Define project scope, objectives, milestones, deliverables, dependencies and success criteria in alignment with acquisition strategy.
• Coordinate acquisition workstreams from initial assessment and due diligence through transaction close and post-acquisition integration, as applicable.
• Establish project governance, reporting structures, decision-making processes and escalation pathways.
• Monitor project progress against agreed milestones, budgets and performance indicators, implementing corrective actions where required.
• Manage changes to project scope, timelines, resources and deliverables through a structured change-control process.
• Lead cross-functional teams across Quality Assurance, Regulatory Affairs, Manufacturing, Engineering, Supply Chain, Finance, IT, HR and Commercial functions.
• Coordinate internal stakeholders, external consultants, suppliers and acquired-company representatives to ensure alignment and timely delivery.
• Facilitate project meetings, steering committee reviews, workshops and status updates.
• Ensure clear communication of project objectives, responsibilities, risks, decisions and actions.
• Escalate critical issues, resource constraints and delivery risks to senior management in a timely manner.
• Coordinate project management activities supporting operational, technical, quality, regulatory and supply chain due diligence.
• Track due diligence actions, findings, assumptions, risks and remediation commitments.
• Support the assessment of manufacturing capabilities, product portfolios, technology, intellectual property, quality systems and operational infrastructure.
• Coordinate the preparation of acquisition readiness plans and transition activities.
• Develop and manage the post-acquisition integration plan, including timelines, milestones, dependencies and resource requirements.
• Coordinate integration activities across business processes, systems, manufacturing operations, quality management systems and organisational structures.
• Support the integration or transfer of products, technologies, processes, equipment and manufacturing capabilities, where applicable.
• Ensure project activities are planned and executed in accordance with applicable medical device regulations, quality management system requirements and company procedures.
• Maintain risk and issue logs, mitigation plans and contingency measures.

Required Qualifications/Experience:

The successful candidate will have:

• Senior-level experience in IT project management
• Experience working on larger-scope, multi-functional projects
• Experience with Agile, Waterfall, and hybrid methodologies.
• Med device / procurement experience strongly preferred
• Experience with enterprise-level applications and working with multi-discipline teams.
• Strong ability to lead cross-functional teams in a matrix Organisation.
• Strong strategic thinking skills; understands business needs and brings proactive solutions to the team.
• Experience of understanding business and technical activities in order to conduct Level of Effort analyses by bottom-up planning
• 5+ years of experience in technical or enterprise applications project management role.