Accounts Administrator (Specified Purpose Contract) at Maxi Zoo

Maxi Zoo; Cork; Hybrid; EUR 30,000 - 42,000; Full time

Benefits offered by this job

Hybrid office arrangements

Employee Assistance Programme

Staff discount

Parental leave

Annual & sick leave

Free onsite parking

Job summary

Maxi Zoo Ireland, part of the Fressnapf Group, is seeking an Accounts Administrator to support the finance team. This role reports to the Head of Finance and will be based at our HQ, with hybrid working after onboarding.

You will manage supplier invoices, maintain vendor profiles in our accounting system, and act as the primary contact for vendors. Proficiency in SAP and Excel is valued, as is strong communication and attention to detail.

Qualifications

• Experience managing shared email inboxes and digital filing systems.
• Downloading invoices from online portals.
• Familiarity with SAP and proficiency in Microsoft Excel.

Responsibilities

• Inbox Management: gatekeeper for finance team inbox and triage inquiries.
• Invoice Organization: log, sort, and archive supplier invoices; match to PO/delivery notes.
• Vendor Account Management: maintain vendor profiles and check for missing invoices.
• Vendor Relationship Management: liaise with suppliers on payment timing, billing issues and credits.
• Relationship Management: correspond with store network for outstanding information.

Skills

Inbox management

Email inbox handling

Invoice processing

Shared inbox experience

Download invoices

SAP

Microsoft Excel

Communication

Organization

Attention to detail

Adaptability

Tools

SAP

Microsoft Excel

Job description

Maxi Zoo is part of the Fressnapf Group, the European market leader in pet product with 2,600 shops across Europe. Maxi Zoo is Irelands largest pet retailer and has over 30 shops in Ireland. Maxi Zoo Ireland is driven by the desire to make the life of pets and pets owners simpler, better and happier. Maxi Zoo Ireland is seeking an Accounts Administrator, reporting to the Head of Finance, to support our wider finance team. This is a Full-Time Specified Purpose Contract. Hybrid working arrangements will be offered after initial onboarding and successful candidate is required to work on site at our Headquarters at least 2 days per week. The Temporary Accounts Administrator will play a crucial role in maintaining efficiency within our finance department. This position serves as the primary point of contact for our vendors, managing transaction processing, resolving queries, and keeping our accounts payable function organized and up to date.

Key Responsibilities

• Inbox Management: Serve as the gatekeeper for the finance team's shared inbox. Monitor, triage, and distribute incoming correspondence daily, ensuring urgent matters are escalated and routine inquiries are answered promptly.
• Invoice Organization: Receive, sort, log, and digitally archive supplier invoices. Match invoices to purchase orders and delivery notes, preparing them accurately for approval and payment runs.
• Vendor Account Management: Maintain up-to-date and accurate vendor profiles within our accounting system and perform checks for missing invoices.
• Vendor Relationship Management: Act as the primary liaison for all vendor finance queries. Build and maintain collaborative professional relationships with suppliers, proactively addressing payment timing, billing issues, and credit notes.
• Relationship Management: Day to day correspondence with the store network, aiding in queries and requesting outstanding information.

Qualifications and Experience

• Prior experience managing shared email inboxes and digital filing systems.
• Downloading invoices from online portals.
• Familiarity with SAP and proficiency in Microsoft Excel.
• Key Competencies

• Communication: Excellent written and verbal communication skills.
• Organization:Strong time-management skills with the ability to prioritize tasks.
• Attention to Detail: A precise approach to data entry and matching to prevent financial discrepancies.
• Adaptability: Ability to hit the ground running with minimal supervision and integrate quickly into an existing team structure.

What We Offer

• An opportunity to grow with Europes biggest pet retailer.
• Hybrid office arrangements.
• Employee Assistance Programme.
• Employee Discount up to 40% staff discount and 20% off in our salons.
• Paid maternity and paternity leave, annual leave & sick leave.
• Free onsite parking.