Senior Document Controller

PT Amman Mineral Nusa Tenggara; Nusa Tenggara Barat; On-site; IDR 300,000,000 - 600,000,000; Full time

Job summary

Amman Mineral International (AMMAN) seeks a Lead Document Controller for the Elang Project in Indonesia. You will lead the document control function, ensuring the integrity, availability, traceability and security of project records throughout the lifecycle.

Responsibilities include rolling out and administering Aconex for all stakeholders, developing and enforcing document management standards, and delivering dashboards and KPI reports to monitor status, overdue actions, and readiness while

Qualifications

• Minimum 8-10 years' experience in document control within major mining or infrastructure projects.
• Experience administering and governing document management systems across engineering, procurement, construction, commissioning, and handover phases.
• Strong knowledge of Aconex configuration, workflow management, and reporting.
• Experience leading document control teams and coordinating multiple stakeholders.
• Advanced English communication skills, written and verbal.

Responsibilities

• Lead and govern the document control function across the Elang Project.
• Oversee rollout, configuration, administration, and training of Aconex for all internal and external project stakeholders.
• Develop, implement, and continuously improve document management systems, standards, procedures, numbering conventions, and workflows to support project delivery and compliance requirements.
• Act as the custodian and system administrator of Aconex ensuring system performance, user access control, data quality, and effective information management.
• Implement workflow automation, metadata management, and digital process improvements to reduce manual effort and improve document turnaround times.
• Control and track submitted documents from designers, OEMs, suppliers, vendors, contractors, and business partners to ensure compliance with project requirements, contractual obligations, and quality standards.
• Develop and maintain document control dashboards, KPI reporting, and management metrics relating to document status, overdue actions, review cycle performance, and project readiness.
• Ensure compliance with project document governance requirements, company procedures, contractual obligations, and applicable quality management standards, maintaining audit readiness at all times.
• Provide leadership, mentoring, and technical guidance to document control personnel and project stakeholders to promote consistent document management practices.
• Support engineering, procurement, construction, commissioning, and handover activities by ensuring timely availability and control of accurate project documentation.

Skills

Aconex administration

Document control

Stakeholder coordination

English communication

System administration

Tools

Aconex

Oracle

SharePoint

Microsoft Office

Teams

Job description

Lead and govern the document control function across the Elang Project, ensuring the integrity, availability, traceability, and security of all project and engineering records throughout the project lifecycle.

Oversee the rollout, configuration, administration, and training of Aconex for all internal and external project stakeholders.

Develop, implement, and continuously improve document management systems, standards, procedures, numbering conventions, and workflows to support project delivery and compliance requirements.

Act as the custodian and system administrator of Aconex ensuring system performance, user access control, data quality, and effective information management.

Implement workflow automation, metadata management, and digital process improvements to reduce manual effort and improve document turnaround times.

Control and track submitted documents from designers, OEMs, suppliers, vendors, contractors, and business partners to ensure compliance with project requirements, contractual obligations, and quality standards.

Develop and maintain document control dashboards, KPI reporting, and management metrics relating to document status, overdue actions, review cycle performance, and project readiness.

Ensure compliance with project document governance requirements, company procedures, contractual obligations, and applicable quality management standards, maintaining audit readiness at all times.

Provide leadership, mentoring, and technical guidance to document control personnel and project stakeholders to promote consistent document management practices.

Support engineering, procurement, construction, commissioning, and handover activities by ensuring timely availability and control of accurate project documentation.

Requirements:

Minimum 8-10 years' experience in document control within major mining or infrastructure projects.

Demonstrated client-side and/or EPCM document control experience on large multidisciplinary projects.

Experience administering and governing document management systems across engineering, procurement, construction, commissioning, and handover phases.

Experience managing contractor, vendor, and supplier document deliverables, review workflows, and technical records.

Experience leading document control teams and coordinating multiple stakeholders across large project environments.

Advanced proficiency in Aconex administration, configuration, workflow management, reporting, and user support (incl. interfacing with Oracle).

Advanced proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, SharePoint, and Teams.

Advanced English communication skills, both written and verbal.

Ability to prepare reports, procedures, correspondence, and training materials in English.

Amman Mineral International (AMMAN) is the second-largest copper-and-gold mining company in Indonesia, operating the Batu Hijau mine on the island of Sumbawa. In all aspects of business and operations, AMMAN adheres to international standards of corporate governance, sustainability, and environmental responsibility.

The corporate vision is to be a transformative organization creating a legacy of best. This vision reflects the commitment to achieve excellence in all operational aspects. Through optimal operational efficiency and astute financial management, AMMAN can maintain a cost of production lower than sales revenue even during the most-challenging phases of a market cycle.

AMMAN continues to encourage “brave thinking” from all employees. Innovative ideas, from whatever source, are evaluated without prejudice and implemented if found useful. This concept is also applied to programs to improve the welfare of local communities. Through “brave thinking”, AMMAN has become a role model for other business entities striving for operational excellence and good environmental stewardship.

Amman Mineral International (AMMAN) is the second-largest copper-and-gold mining company in Indonesia, operating the Batu Hijau mine on the island of Sumbawa. In all aspects of business and operations, AMMAN adheres to international standards of corporate governance, sustainability, and environmental responsibility.

The corporate vision is to be a transformative organization creating a legacy of best. This vision reflects the commitment to achieve excellence in all operational aspects. Through optimal operational efficiency and astute financial management, AMMAN can maintain a cost of production lower than sales revenue even during the most-challenging phases of a market cycle.

AMMAN continues to encourage “brave thinking” from all employees. Innovative ideas, from whatever source, are evaluated without prejudice and implemented if found useful. This concept is also applied to programs to improve the welfare of local communities. Through “brave thinking”, AMMAN has become a role model for other business entities striving for operational excellence and good environmental stewardship.