Senior Bid Specialist

NTT DATA, Inc.; Jakarta Pusat; On-site; IDR 223,200,000 - 446,400,000; Full time

Job summary

NTT DATA is seeking a Senior Bid Office Specialist to manage bids from qualification through to award or loss, coordinating across multiple geographies and bid types. This role involves leading content development, governance, and post-submission activities to ensure successful proposals.

You will work with cross-functional teams to align deal strategies, commercial models and service architectures while maintaining an auditable record of all bid artefacts.

Qualifications

• Bachelor’s degree or equivalent in Business, Commercial, Business Development, Finance or related field.
• Management Development Program certification preferred.
• Relevant project management certification is desirable.

Responsibilities

• Consult on applying project management principles to bid management across resources, timeframes, risk and governance.
• Engage with stakeholders during pre-qualification and gather information as needed.
• Manage all bid stages: initiation, planning, content development, reviews, and post-submission follow-up.
• Develop deal strategies, solution architectures, and commercial models for bids.
• Ensure risk exposure is understood, documented and mitigated in every bid.
• Maintain auditable bid artefacts and ensure governance compliance.
• Coordinate bid collateral and create standard templates for less complex bids.
• Capture customer requirements and collaborate with teams to include all necessary information in proposals.
• Track tender/RFP processes and keep strategic dates well documented.

Skills

Advanced business acumen

Financial analysis

Stakeholder management

Bid management systems

Microsoft Word

Microsoft PowerPoint

Education

Bachelor’s degree in Business/Finance/related field

Management Development Program certificate

PM certification desirable

Tools

Bid management tools

MS Office Suite

Job description

Make an impact with NTT DATA

Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it’s a place where you can grow, belong and thrive.

Your day at NTT DATA

The Senior Bid Office Specialist is a seasoned subject matter expert, responsible for managing bids from the time that a sales opportunity is qualified in (assessed as a desirable deal for the organization to pursue) to the time that it is won or lost and handed over to the delivery team that will fulfil the project or contract with the client. This role is required to work on multiple small bids independently (single practices, single offerings) and/or medium bids (multiple practices, multiple offerings) in multiple assigned geographies. In some instances, this role is required to work on all bid types in an assigned geography, for example, larger country.

Key responsibilities

• Consults on the application of project management principles and expertise to the management of bids including the management of resources, timeframes, risk, quality and governance.
• May be required to engage with stakeholders during the pre-qualification stage and/or gather more information from stakeholders.
• Manages all aspects and stages related to bids, including - Initiation and planning, Kick-off, Solution Definition, Content Development, Response Consolidation, Team Reviews, Quality Control, Management Review and Authorization, Package and Deliver, Post-submission, Administration, Bid Revisions, Bid Award, Win/Loss Review.
• Responsible for managing bid resources to facilitate the development of appropriate deal strategies, solution and service architectures, commercial models and delivery/service management plans.
• Accountable for ensuring that organization's risk exposure on all bids is understood, documented, communicated to all stakeholders and appropriately addressed/ mitigated.
• Responsible for keeping an auditable trail of all bid artefacts and records on recognized company systems.
• Ensures that each bid is subject to the requisite team and management reviews prior to client submission, complying with company corporate governance.
• Communicates accurately and timeously with all stakeholders and take responsibility for communications being received and understood.
• Accountable for facilitating the sourcing of general bid collateral from authorized owners in the business.
• Creates a set of standard templates for less complex bids.
• Reviews all customer requirements to ensure that they are met in the proposal and collaborate with a wide variety of involved parties to include all necessary information within the proposals.
• Accountable for tracking tender / RFP process and exact record keeping of strategic dates and information to be provided / presented.
• Creates tender response document according to the chosen strategy, ensuring key messages are included.

To thrive in this role, you need to have

• Advanced business and financial acumen.
• Advanced understanding of organization's business model and key functions and offerings.
• Excellent attention to detail and high quality of work.
• Ability to utilize key systems and tools related to bids.
• Advanced knowledge of all elements that contribute to bids including geographic scope (number of sites, location of sites), solution scope (number of technologies, lines of business), service scope (number of services, SLAs) and commercial complexity (contractual terms and conditions, pricing models, subcontractors).
• Ability to build and maintain strong working relationships with key stakeholders at all levels of the organization and across all functions.
• Advanced knowledge about the industry including competitors and market trends.
• Advanced analytical and research skills.
• Effective reporting and presentation skills.
• High level of drive and ability to work under pressure.
• Excellent understanding of global commerce and business capabilities and policies for global deals.
• Excellent ability to build and maintain cross functional relationships with a variety of stakeholders.
• Advanced knowledge of project management principles.
• Excellent ability to work in an everchanging environment.
• Excellent ability to manage concurrent projects and tasks while meeting competing deadlines.
• Mastery in Microsoft Word (tables, formatting, fonts, graphics, etc.
• Advanced in Microsoft PowerPoint (tables, formatting, fonts, graphics, etc.).

Academic qualifications and certifications

• Bachelor’s degree or equivalent in Business, Commercial, Business Development, Finance or related field.
• Management Development Program certification preferred.
• Relevant project management certification is desirable.

Required experience

• Advanced demonstrated experience managing, coordinating and implementing the bid process successfully.
• Advanced demonstrated relevant experience in similar role within a related environment.
• Advanced demonstrated experience as a consultant or practitioner.
• Advanced demonstrated experience of working in a commercial role involving a significant amount of client interaction.
• Advanced demonstrated experience researching and collaborating with subject matter experts to write and edit compelling proposals that are customized to the needs of the client.

Workplace type

About NTT DATA

NTT DATA is a $30+ billion business and technology services leader, serving 75% of the Fortune Global 100. We are committed to accelerating client success and positively impacting society through responsible innovation. We are one of the world’s leading AI and digital infrastructure providers, with unmatched capabilities in enterprise-scale AI, cloud, security, connectivity, data centers and application services. Our consulting and industry solutions help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have experts in more than 70 countries. We also offer clients access to a robust ecosystem of innovation centers as well as established and start-up partners. NTT DATA is part of NTT Group, which invests over $3 billion each year in R&D.

Equal Opportunity Employer

NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us.