Protocol & Conference Operations Associate

Association of Southeast Asian Nations; Jakarta Pusat; Presencial; IDR 68.239.000 - 81.736.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Monthly transportation allowance

Outpatient medical reimbursement

Hospitalisation & life insurance

Annual bonus of a month’s basic salary

Gratuity

Descripción de la vacante

The Association of Southeast Asian Nations (ASEAN) is seeking a Protocol Assistant for Conference Services, Protocol and Formalities Division. The role involves organizing conferences, events, and receptions, coordinating seating and venue arrangements, and assisting VIP arrivals and departures in Jakarta.

Minimum qualifications include a High Diploma and 2 years of relevant experience. The position offers a 3-year fixed-term contract with a competitive remuneration package and benefits, subject

Formación

• High Diploma (D-III) in Office Administration, Diplomacy, International Relations, or related discipline.
• At least two years of experience performing events or protocol functions in government or regional/international organisations, Foreign Mission or multi-national company.
• Ability to communicate effectively with colleagues at all levels and with external clients.
• Good command of English, written and spoken.
• Competency in computer skills with adequate knowledge in Microsoft Office.

Responsabilidades

• Organize and provide administrative and logistical support for meetings and events at the ASEAN Secretariat.
• Coordinate with desks prior to, during, and after events; manage seating, flags, signage, and venue setup.
• Maintain and update schedule/room booking database and inform desk officers about venues and meals.
• Manage usage of meeting rooms and coordinate with internal/external stakeholders.
• Assist VIPs and dignitaries through VIP channels at airport and immigration clearance.
• Perform other duties as assigned by seniors.

Conocimientos

Effective communication

Team player

English proficiency

MS Office

Educación

High Diploma (D-III) in related field

Descripción del empleo

The Association of Southeast Asian Nations (ASEAN) is seeking a Protocol Assistant for Conference Services, Protocol and Formalities Division. The role involves organizing conferences, events, and receptions, coordinating seating and venue arrangements, and assisting VIP arrivals and departures in Jakarta.

Minimum qualifications include a High Diploma and 2 years of relevant experience. The position offers a 3-year fixed-term contract with a competitive remuneration package and benefits, subject