Project Assistant – Advocacy

Koalisi Ekonomi Membumi

Jakarta Pusat

Hybrid

IDR 72,000,000 - 110,000,000

Part time

8 days ago

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Benefits offered by this job

Hybrid working in Jakarta

Health Insurance (BPJS)

Learning & development budget

Equipment provided

Travel opportunities

Job summary

Koalisi Ekonomi Membumi (KEM) seeks a Project Assistant – Advocacy to coordinate and implement advocacy activities. You will provide administrative, coordination, research, communication, and project support to the Advocacy Working Group, helping ensure effective engagement with government, partners, coalition members, and other stakeholders.

The role contributes to advocacy outputs, trackers, and knowledge products while supporting collaborative policy dialogues and events across Indonesia.

Qualifications

Bachelor’s degree in Public Policy, Political Science, International Relations, Development Studies, Environmental Studies, Public Administration, or a related field.
1-2 years of experience in project coordination, administration, or program management in a multi-stakeholder setting.
Strong research, organizational, and time-management skills with attention to detail.

Responsibilities

Advocacy coordination: schedule meetings, prepare agendas/minutes, track actions.
Policy & advocacy support: research policies, prepare briefs, track developments.
Stakeholder engagement: maintain stakeholder database, coordinate communications.
Project & programme support: manage timelines, workplans, and donor updates.
Knowledge management: maintain repository of policy documents and advocacy materials.

Skills

Public policy

Project coordination

Research

Organization

Communication

Education

Bachelor’s degree in Public Policy or related field

Tools

Microsoft Office

Google Workspace

Project management tools

Job description

Koalisi Ekonomi Membumi (KEM) is a collective movement dedicated to accelerating the growth of a sustainable investment ecosystem that prioritizes Indonesia’s local wisdom. Through multi-sectoral, multinational, and multi-stakeholder collaboration, KEM aims to drive transformative change that enhances community well-being while preserving forests, peatlands, and other vital ecosystems within its supply chain.

With 29 active member organizations, KEM has united stakeholders under a shared vision, emphasizing sustainability commitments: 100 jurisdictions implementing dedicated policies and planning for sustainability, 100+ businesses operating with sustainable practices and integrated into sustainable supply chains, and unlocking transactions, investments, or financing totaling USD 200 million. This interconnected framework reflects KEM’s aspiration to direct funding into sustainable businesses within jurisdictions committed to environmental and social responsibility.

To achieve these targets, KEM members are organized into several Working Groups (WGs), including the Advocacy WG, Enabler and Pipeline WG, Investment and Fundraising WG, Impact WG, and Communication WG. KEM is seeking a highly organized and detail-oriented Project Assistant to support its Working Groups (WGs). This role is essential in ensuring the smooth coordination, communication, and administration of WG activities, advancing the coalition’s mission of fostering a sustainable and restorative economy in Indonesia.

ABOUT KOALISI EKONOMI MEMBUMI (KEM)

To achieve these targets, KEM members are organized into several Working Groups (WGs), including the Advocacy WG, Enabler and Pipeline WG, Investment and Fundraising WG, Impact WG, and Communication WG. KEM is seeking a highly organized and detail-oriented Project Assistant to support its Working Groups (WGS). This role is essential in ensuring the smooth coordination, communication, and administration of WG activities, advancing the coalition’s mission of fostering a sustainable and restorative economy in Indonesia.

PURPOSE OF THE ROLE

We are seeking a Project Assistant – Advocacy to support the coordination and implementation of KEM’s advocacy activities. The role will provide administrative, coordination, research, communication, and project support to the Advocacy Working Group, helping ensure effective engagement with government, partners, coalition members, and other relevant stakeholders. The Project Assistant will contribute to the smooth delivery and documentation of advocacy initiatives and support the Advocacy WG in advancing KEM’s policy priorities.

RESPONSIBILITIES

Advocacy Coordination & Administrative Support

Coordinate regular meetings and activities of the Advocacy WG, including scheduling, agendas, minutes, and follow-up actions.
Maintain up-to-date records of advocacy activities, stakeholder engagements, policy processes, and relevant contacts.
Support coordination between the Advocacy WG, KEM members, and other Working Groups.
Manage correspondence and follow-ups with relevant stakeholders and partners.
Support travel and logistical arrangements for advocacy-related meetings, consultations, and events.

Policy & Advocacy Support

Support research and information gathering on relevant policies, regulations, government programs, and emerging issues related to KEM’s advocacy priorities.
Assist in preparing policy briefs, talking points, presentations, meeting materials, and other advocacy outputs.
Track relevant policy developments and government processes and maintain an advocacy and policy tracker.
Support preparation for meetings and engagements with government institutions, development partners, private sector, and other stakeholders.
Assist in documenting key outcomes, commitments, and follow-up actions from advocacy engagements.

Stakeholder Engagement

Support mapping and maintenance of KEM’s advocacy stakeholder database.
Coordinate communication and follow-ups with government institutions, KEM members, partners, and other strategic stakeholders.
Support the organization of policy dialogues, consultations, workshops, and other advocacy events.
Facilitate timely circulation of relevant policy updates and advocacy information to KEM members and partners.

Project & Programme Support

Support planning, implementation, and monitoring of Advocacy WG projects and activities.
Maintain project timelines, workplans, and action trackers.
Assist in preparing project proposals, reports, presentations, and donor updates.
Track progress against advocacy-related milestones and deliverables and flag follow-up actions.

Knowledge Management & Documentation

Maintain an organized repository of policy documents, research, advocacy materials, meeting records, and stakeholder information.
Support the development of advocacy knowledge products, including policy briefs, issue notes, and learning documents.
Document key lessons, emerging opportunities, and challenges from advocacy activities.

Financial & Logistical Support

Assist in tracking budgets and expenditures for Advocacy WG activities.
Support procurement, vendor coordination, and payment processes.
Coordinate logistical arrangements for advocacy meetings, workshops, and events.

Responsibilities

Deliverables

Advocacy coordination

Structured Advocacy WG calendar, meeting agendas, minutes, and action trackers

Policy tracking

Regularly updated policy and advocacy tracker

Policy & research support

Research summaries, policy briefs, talking points, presentations, and meeting materials

Stakeholder engagement

Updated stakeholder database and documented engagement records

Advocacy activities

Well-coordinated and documented policy dialogues, consultations, workshops, and meetings

Project support

Updated workplans, timelines, progress trackers, and project reports

Knowledge management

Organized advocacy repository and documented lessons and insights

Financial & logistical support

Accurate budget tracking and well-coordinated advocacy activities

QUALIFICATIONS

Bachelor’s degree in Public Policy, Political Science, International Relations, Development Studies, Environmental Studies, Public Administration, or a related field.
1-2 years of experience in project coordination, administration, or program management in a multi-stakeholder and interdisciplinary setting.
Strong research, organizational, and time-management skills, with excellent attention to detail.
Strong interest in public policy, sustainable development, environmental issues, responsible bioeconomy and/or coalition-building efforts.
Experience supporting stakeholder engagement, government relations, policy processes, workshops, or multi-stakeholder initiatives is an advantage.
Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and project management tools.
Excellent written and verbal communication skills in Bahasa Indonesia and English.
Strong ability to handle financial records, budget tracking, and procurement processes.
Experience in stakeholder coordination, meeting facilitation, and event management.

Organizational Values — “GIVEE” (KEM Management Value)

All KEM team members are expected to reflect these values in their day-to-day work:

Grit

Driven by integrity, a growth mindset, and resilience. Upholds ethical standards, embraces learning, and turns challenges into opportunities — persevering to create lasting impact.

Inclusive

Fosters a supportive environment built on empathy and mutual respect, with open communication and ensuring all voices are heard.

Vibrant

Brings energy and welcomes diverse talents and fresh perspectives, contributing to an atmosphere where innovation thrives.

Empower

Builds trust and relationships, and supports inclusive discussions that strengthen collective effort across stakeholders.

Excellence

Upholds high standards of integrity, ethics, and competence, delivering responsive, high-quality, and relevant work.

PERSONAL ATTRIBUTES

Collaborative and proactive in engaging stakeholders, while comfortable setting boundaries when needed.
Adaptive and comfortable navigating ambiguity.
Self-aware and able to regulate emotions and consider different perspectives in challenging situations.
Able to work independently and take ownership.
Committed to continuous learning and principle-based leadership.

TERMS OF OFFER

Contract Period

One year grant-funded, with potential for extension

Contract Type

PKWT

Reporting Line

The Project Assistant – Advocacy will report to the related Project Manager Advocacy

Duty Station

Jakarta, Indonesia (hybrid), with travel as needed

Benefit