Project Admin

NTT Data; Cilangkap; On-site; IDR 240,000,000 - 360,000,000; Full time

Job summary

NTT DATA is seeking a Senior Project Coordinator to provide project administrative support to a PM team during the delivery of simple and complex projects. You may lead junior coordinators and ensure the project delivers the as-sold solution with client satisfaction on an on-site basis.

The role requires solid project administration and coordination experience, plus strong client engagement skills, to manage meetings, budgeting, planning, and invoicing processes across multiple projects.

Qualifications

• Solid project administration and coordination experience within technology services.
• Solid client engagement experience preferable.

Responsibilities

• Provides project administrative support to project teams, including meetings, minute-taking, and room arrangements.
• Ensures delivery of the as-sold solution while meeting quality criteria and client satisfaction.
• Liaises with internal and external clients to ensure satisfaction.
• Keeps track of budget and project expenditures.
• Compiles and updates the active project list for stakeholders.
• Prepares resource utilization reports and assists with resource allocation.
• Assists with project planning and maintaining the project calendar.
• Supports with invoicing reconciliation and purchase orders.
• Maintains closure checklists and archives for completed projects.
• May perform team lead duties when required.

Skills

Teamwork

Proactive

Attention to detail

Excellent communication

Service-oriented

Organized

Deadline-driven

Education

High school diploma or equivalent

PM qualification or certification (preferred)

Job description

Make an impact with NTT DATA

Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it’s a place where you can grow, belong and thrive.

Your day at NTT DATA

The Senior Project Coordinator provides project administrative assistance to a project management team during the delivery of simple and complex projects and programs.

The Senior Project Coordinator may be responsible for delivery of transactional and standard projects as well as providing team lead support to less experienced project administrators/coordinators within the team.

Key responsibilities:

• Provides project administrative support to project teams, including but not limited to handling project meetings such minute-taking, arranging meeting rooms.


• Ensures that the project delivers the as-sold solution, while achieving quality criteria and maintaining client satisfaction.


• Liaises with internal / external clients and ensures client satisfaction.


• Keeps track of budget and project expenditures.


• Compiles and updates the active project list on a weekly basis for the relevant stakeholders.


• Provides documentation to relevant stakeholders as required.


• Prepares resource utilization reports on a weekly basis and assists with the allocation of project resources if required.


• Assists with project planning and maintaining the project calendar.


• Assists with queries and cost monitoring by reconciling invoices with payments and ensuring required purchase orders are processed.


• Ensures that closure checklists are maintained for projects that are requested to be closed and archived.


• May perform team lead duties from time to time.


• Performs any other related project administration activity as required.

To thrive in this role, you need to have:

• Ability to work with diverse personalities and demonstrates a high level of teamwork.


• Proactive in approach and meticulous attention to detail.


• Excellent communication is essential for coordinating with team members and stakeholders.


• Service-oriented aptitude.


• Fundamental understanding of business and project processes, structure and control requirements.


• Confident and resilient individuals who are organized and outcomes focused.


• Ability to provide project support with limited guidance for multiple projects.


• Acts independently to determine methods and procedures on new assignments.


• Ability to keep projects on track and meet deadlines.


• Ability to address any challenges that arise during project execution.


• Ability to project manage standard projects without supervision.

Academic qualifications and certifications:

• High school diploma or equivalent qualification.


• Relevant project management qualification or certification preferred.

Required experience:

• Solid project administration and coordination experience preferably within a technology services environment.


• Solid client engagement experience preferable.

Workplace type:

On-site Working

About NTT DATA

NTT DATA is a $30+ billion business and technology services leader, serving 75% of the Fortune Global 100. We are committed to accelerating client success and positively impacting society through responsible innovation. We are one of the world’s leading AI and digital infrastructure providers, with unmatched capabilities in enterprise-scale AI, cloud, security, connectivity, data centers and application services.

Our consulting and industry solutions help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have experts in more than 70 countries. We also offer clients access to a robust ecosystem of innovation centers as well as established and start-up partners.

NTT DATA is part of NTT Group, which invests over $3 billion each year in R&D.

Equal Opportunity Employer

NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us.