Private Driver | Safe, Punctual Transport & Privacy

Millietape Indonesia; Bekasi; On-site; IDR 78,120,000 - 133,920,000; Full time

Job summary

Millietape Indonesia is seeking a sales support/administrative assistant to bolster the Sales Team. You will coordinate follow-up requests, prepare quotations for local and overseas customers, and submit e-bids through the TMF system.

Maintain sales literature and quote logs, while liaising with overseas offices and internal teams to ensure smooth order transitions. Additional duties include monitoring market opportunities, managing client databases, and assisting in implementing quality,

Qualifications

• Associates or better required.

Responsibilities

• Coordinate and assist Sales Team by following up requests and quotations.
• Prepare and submit quotations for customers and overseas.
• Submit e-bids via system.
• Organize and maintain sales literature.
• Coordinate with overseas offices, operations, customer service and finance.

Education

Associates or better

Tools

TMF system

e-mail

SharePoint

Job description

**Description**
Job Descriptions:
+ Providing support to Sales Team by coordinating and assisting in follow-up request and quotations
+ Preparing and submitting quotations for customers and overseas
+ Preparing and submitting e-bids via system
+ Organizes and maintains sales literature
+ Procure rate from overseas, airlines, carriers, co-loader, trucking, customs
+ Maintaining customer quotation data and maintain quote log
+ Act as point of contact to potential customers as directed by Sales Team and Superior or through contact with Crane network of offices and agents
+ Coordinates the sales effort internally with overseas offices, operations, customer service and finance department
+ Monitor new opportunities within the market from media & press releases
+ Assist BDM in planning office visits with customers and manage client database on shared drive, including (but not limited to) customer profiles, account activities, SOP's, customer set up documents and proposals
+ Research company data to track target account progress and/or growth on a scheduled basis and report to management
+ Work with sales, clients, and operations to implement processes and pricing to effectively transition new business from the close of sale to operations.
+ Work with clients and Sales Team to establish KPI's, reports and customer web tools tailored to the client needs.
+ Follow up clients, sales and operations to ensure that implementation is successful
+ Implement the Quality objectives for Commercial Department
+ Help maintain implementation on Health, Safety and Environment objectives on daily business

**Description**
**Qualifications**
**Education**
**Required**
+ Associates or better

**Description**
- Monitoring/back up team Air Import & Air Export (in TMF system and e-mail) starting receiving Shipping Instruction or inquiry from customer, request buying rate to overseas, quote to customer, non-job file / foreign to foreign shipment, pick up export process, monitor export process, pre-alert email & TMF, confirm pre-alert in system, monitor clearance import, till delivery.
- Monitor payment request, billing and submit invoice to receptionist.
- Check pre-alert from overseas in system regular^ly.
- Check late no reason code.
- Generate auto exception daily.
- Monitor update milestone daily.
- Handle shipment Kuta Beach from checking draft Air Way Bill, TMF system till delivery.
- Issue credit note including from branch.
- Check shipment nett revenue - profit loss shipment monthly basis.
- Monitor with origin for shipment unbilled or unlock cost before month end closing.
- Monitor and check locking file.
- Check and execute profit share warehouse from MSA in system.
- Checking buying rate to co-loader.
- Export audit and add shipment export in sharepoint.
- Checking profit share for shipment transhipment via SIN.
- Create employee monthly report.
- Create Credit Note report.
- Create Daily Shipment Report.
- Help create and monitor of implementation of Quality, Health, Safety and Environment objectives for Air Freight Departments.
- Make sure that every operation conducted according to safety regulations set up by customer and Indonesian Law.
- A job description covering your responsibilities will be available at the time of employment. Due to the evolving nature and changing demands of the business, your direct supervisor be entitled to ask you with additional tasks.
- A job description covering your responsibilities will be available at the time of employment. Due to the evolving nature and changing demands of the business, your direct supervisor be entitled to ask you with additional tasks

**Description**
**EXPORT**
+ Receive inquiry from shipper / overseas.
+ Receive new shipment from sales team.
+ Checking update cost to vendor (prepare quotation if any).
+ Prepare documentation, dock receipts, BL (HBL, MBL, Cargo Manifest such as AMS, ISF/ ACI).
+ Request PEB (Export Declaration) to PPJK. Communicate with customers regarding disposition of freight (i.e. Tracking & tracing, routing & dispatching, and rate quotations).
+ File SED's (Shippers Export Declarations).
+ Submit booking to co-loader/vendor or carrier.
+ Inform vessel schedule to the shipper.
+ Arrange trucking to pick up cargo.
+ Release DO ( Delivery Order ) to shipper.<