People Operations & Compliance Lead

UA Materials Sdn Bhd; Desa Ciranjeng; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

UA Materials Sdn Bhd is seeking a dedicated HR Executive in West Java to manage end-to-end recruitment, onboarding and payroll administration. You will oversee attendance, leaves, HRIS data, and documentation to ensure accurate personnel records.

You will ensure Indonesian labour law compliance, prepare contracts, handle expatriate processes, and coordinate with government authorities as needed. The role also covers employee relations, performance management, training, welfare, and HR reporting

Qualifications

• Must be able to communicate in English.

Responsibilities

• Handle end-to-end recruitment activities, including job posting, screening, interviews, selection and onboarding.
• Coordinate manpower planning according to business and operational requirements.
• Prepare employment offers, employment agreements and related documentation.
• Monitor probation, confirmation, transfer, promotion and termination processes.
• Maintain accurate and up-to-date employee personal files and HR records.
• Manage employee attendance, leave, overtime and other HR-related records.
• Maintain and update HRIS / HR system information.
• Prepare employment-related letters, memos and HR documentation.
• Ensure proper documentation of employee movements and status changes.
• Coordinate monthly payroll processing and ensure payroll information is accurate and timely.
• Administer employee salary, allowances, deductions, overtime and other benefits.
• Monitor employee claims, benefits and other payroll-related matters.
• Liaise with Finance to ensure timely and accurate payroll processing.
• Ensure HR practices and employment documentation comply with applicable Indonesian manpower regulations.
• Maintain and update employment contracts, company regulations and other statutory HR documents.
• Monitor changes in Indonesian labour laws and regulations and advise management accordingly.
• Liaise with Disnaker and other relevant government authorities when required.
• Assist in handling labour inspections, government enquiries and other statutory matters.
• Handle and coordinate KITAS and work permit applications, renewals and related processes for foreign employees.
• Coordinate with immigration authorities, Ministry of Manpower, government agencies, agents and other relevant parties.
• Prepare and maintain documents relating to RPTKA, Notifikasi, KITAS, work permits and other expatriate requirements, where applicable.
• Monitor expiry dates of passports, KITAS, work permits and other immigration documents to ensure timely renewal.
• Coordinate immigration appointments, interviews, BAP and other required procedures.
• Assist expatriates with immigration, employment, accommodation, registration and other related administrative matters.
• Ensure all expatriate employment and immigration documentation is properly maintained and compliant with applicable regulations.
• Coordinate with Finance / Tax team on employee-related Pajak (tax) matters.
• Assist in the administration of PPh 21 for employees, including expatriate employees.
• Ensure employee tax information and supporting documents are properly maintained.
• Assist with employee tax registration, tax documentation and correspondence with DJP (Direktorat Jenderal Pajak) when required.
• Coordinate with external tax consultants / tax agents on HR-related tax matters.
• Monitor tax regulation changes that may affect employee payroll, benefits and expatriate employment.
• Assist in resolving employee-related payroll and tax issues in coordination with Finance / Tax.
• Handle employee grievances, complaints and workplace issues.
• Support management in handling disciplinary cases and employee misconduct.
• Prepare warning letters, counselling records and other disciplinary documentation where required.
• Promote positive employee relations and a professional working environment.
• Assist management in resolving employee and manpower issues effectively.
• Coordinate employee probation and confirmation evaluations.
• Support the performance appraisal process.
• Maintain performance records and follow up on performance improvement requirements.
• Assist management in manpower planning, promotion and succession planning.
• Identify training needs together with department heads.
• Coordinate internal and external training programmes.
• Maintain employee training records and monitor training effectiveness.
• Support employee development and career progression initiatives.
• Handle general office and employee administration matters.
• Coordinate employee welfare activities, company events and staff engagement programmes.
• Manage employee-related facilities, accommodation and other administrative arrangements where applicable.
• Support management in resolving general administrative and operational matters.
• Prepare regular HR reports including Headcount, Recruitment status, Employee turnover, Attendance and absenteeism, Overtime, Payroll-related information, Training.
• Maintain accurate HR records and provide HR data and analysis to management.
• Monitor key HR indicators and highlight significant issues or trends.
• Liaise with Disnaker, BPJS, Immigration, Ministry of Manpower, DJP and other relevant government authorities on HR-related matters.
• Coordinate with external HR consultants, recruitment agencies, immigration agents, tax consultants and other service providers.
• Ensure timely submission of required documents and applications.
• Provide HR advice and support to management and department heads.
• Handle urgent employee, manpower and operational HR issues promptly.
• When facing an employee, manpower or operational issue, focus on “How can we solve this?” and identify practical solutions rather than focusing on reasons why it cannot be done.
• Prioritise tasks according to urgency and business impact, ensuring critical matters are completed first rather than handling all tasks at the same normal pace.
• Perform other HR, General Administration and related duties as assigned by management.
• Must able to communicate with English.

Job description

UA Materials Sdn Bhd is seeking a dedicated HR Executive in West Java to manage end-to-end recruitment, onboarding and payroll administration. You will oversee attendance, leaves, HRIS data, and documentation to ensure accurate personnel records.

You will ensure Indonesian labour law compliance, prepare contracts, handle expatriate processes, and coordinate with government authorities as needed. The role also covers employee relations, performance management, training, welfare, and HR reporting