IT & General Affairs Admin

Kalibrr, Inc.; Jakarta Pusat; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

Dekoruma is seeking a capable GA/IT administrative professional to support daily office operations and maintain comprehensive asset and maintenance records. You will manage asset data, tagging, handover, inventory, and reconcile records, while coordinating with vendors and internal teams to ensure timely maintenance and procurement processes.

Ideal candidates have 1–2 years in GA/IT administration, strong Excel skills, excellent attention to detail, and a proactive, fast-paced approach to

Qualifications

• Minimum D3/S1 in Administration, Management, Business, Information Technology, or related fields.
• 1–2 years of experience in GA Administration, IT Administration, Operations Administration, or similar role.
• Excellent Microsoft Excel skills; comfortable with formulas, Pivot Tables, data reconciliation, and reporting.
• Strong attention to detail and accuracy when managing asset and maintenance data.

Responsibilities

• Handle daily GA & IT administrative activities to support smooth office operations.
• Manage and maintain GA & IT asset data, including asset listing, tagging, handover, movement, inventory, and reconciliation.
• Ensure asset records are accurate, updated, and properly documented.
• Maintain GA & IT maintenance data: schedules, issues, vendors, status, and completion records.
• Monitor maintenance requests and ensure timely resolution.
• Prepare PRs based on approved requirements and priorities, and ensure data/documentation are complete.
• Create and maintain GA & IT trackers, reports, and databases for management needs.
• Monitor supplies and office inventory, including stock records and usage tracking.
• Document PRs, maintenance, assets, invoices, vendors, and other GA/IT records.
• Support vendor coordination and internal teams related to maintenance, assets, and supplies.
• Assist GA/IT team with daily operational requests and follow up until completion.
• Support other GA & IT admin projects as required.

Skills

GA Admin

IT Admin

Office ops

Excel

Data management

Vendor coordination

Multitasking

Education

D3/S1 in Administration/Management/IT

Job description

• Handle daily GA & IT administrative activities to support smooth office operations.
• Manage and maintain GA & IT asset data, including asset listing, tagging, handover, movement, inventory, and periodic reconciliation.
• Ensure all GA & IT asset records are accurate, updated, and properly documented.
• Manage and regularly update maintenance data, including maintenance schedules, issue tracking, vendor information, maintenance status, and completion records.
• Monitor and follow up on maintenance requests to ensure issues are properly tracked and resolved on time.
• Recap GA & IT operational needs and prepare Purchase Requests (PR) based on approved requirements and priorities.
• Ensure PR data and supporting documents are complete, accurate, and submitted on time.
• Prepare and maintain GA & IT trackers, reports, recaps, and databases for management and operational needs.
• Monitor GA/IT supplies and office inventory, including stock records and usage tracking.
• Maintain proper documentation of PR, maintenance, assets, invoices, vendors, and other GA/IT administrative records.
• Support coordination with vendors and internal teams related to maintenance, assets, office supplies, and other operational requirements.
• Assist the GA/IT team in handling daily operational requests and ensure proper follow-up until completion.
• Support other GA & IT administrative projects and office operational needs as required.
• Minimum D3/S1 in Administration, Management, Business, Information Technology, or related fields.
• 1–2 years of experience in GA Administration, IT Administration, Operations Administration, or a similar role.
• Excellent Microsoft Excel skills; comfortable working with formulas, Pivot Tables, data reconciliation, and reporting.
• Strong attention to detail and accuracy, especially when managing asset and maintenance data.
• Fast learner, and quick in execution; able to process requests and complete tasks within tight timelines.
• Strong organizational and data management skills.
• Good communication and coordination skills with internal teams and external vendors.
• Proactive and strong in follow-up; able to take action without constant supervision.
• Able to manage multiple tasks and prioritize based on urgency.
• Comfortable working in a fast-paced office environment.
• Familiar with basic asset management, maintenance administration, and Purchase Request processes.
• Disciplined, reliable, detail-oriented, and has strong ownership.

Making dream homes happen since 2015, Dekoruma is a rapidly-growing tech startup aiming to put a stop to the inefficiencies that have long occurred in the Home & Living industry. We believe that everyone is entitled to easy access not only to quality furniture at an affordable price, but also economical home design and its nitty-gritty. Since its establishment, we have launched vertically integrated business units (and even more to come), two of them being interior design services and material supply store.While interior design services and furniture manufacturers remain abundant, there has yet to be a one-stop platform that actualises the A to Z’s of realizing your dream homes. Dekoruma intends to be the one answer to this demand.Engage in a workplace surrounded by vibrant energy and youth who does work that matters and improvements that make a difference. We seek to create a working environment that is dynamic, and above all, impactful. In Dekoruma, we work for a cause, not just applause.