HSE Admin

Austin Engineering Ltd; Batam; On-site; IDR 66,960,000 - 111,600,000; Full time

Job summary

Austin Engineering Ltd in Batam is seeking an experienced HSE Administrator to manage records, incident reporting, and compliance oversight. The role supports training programs, inductions, and data-driven safety performance reviews.

Ideal candidates will have a diploma or bachelor’s in HSE, 3–5 years in similar settings, and strong MS Office skills for reporting and audits.

Qualifications

• Diploma or Bachelor's Degree in Occupational Health & Safety, Environmental Science, or related field.
• HSE certification preferred (e.g., AK3 Umum, NEBOSH, IOSH, OSHA, or equivalent).
• Minimum 3-5 years of experience in HSE administration or related administrative functions.
• Experience in construction, manufacturing, oil & gas, or industrial environments is preferred.

Responsibilities

• Maintain and update HSE records, databases, registers, and filing systems.
• Manage incident reports, corrective action logs, inspection records, and safety statistics.
• Prepare and distribute HSE reports, dashboards, and monthly performance summaries.
• Ensure all HSE documents are current, controlled, and accessible.
• Monitor compliance with company HSE policies, procedures, and regulatory requirements.
• Track permits, licenses, certifications, and employee training records.
• Assist in preparing documentation for internal and external audits.
• Support investigations and maintain records of incidents, near misses, and corrective actions.
• Schedule and coordinate HSE training programs and toolbox meetings.
• Maintain training matrices and competency records.
• Organize site inductions for employees, contractors, and visitors.
• Track mandatory training renewals and certification expiry dates.
• Assist with risk assessments, Job Safety Analyses (JSA), and safety campaigns.
• Support routine workplace inspections and safety observations.
• Coordinate distribution of HSE notices, alerts, and communications.
• Monitor follow-up actions from inspections, audits, and meetings.
• Collect and analyze HSE performance data.
• Maintain KPI records including LTO, TRIR, LTIFR, near-miss reporting, and training compliance.
• Prepare presentations and statistical reports for management review meetings.

Skills

HSE management

Incident tracking

Regulatory compliance

Documentation

Data analysis

Communication

Education

Diploma or Bachelor's Degree in Occupational Health & Safety

Tools

Microsoft Office

Job description

Key Responsibilities

HSE Administration & Documentation

• Maintain and update HSE records, databases, registers, and filing systems.
• Manage incident reports, corrective action logs, inspection records, and safety statistics.
• Prepare and distribute HSE reports, dashboards, and monthly performance summaries.
• Ensure all HSE documents are current, controlled, and accessible.

Compliance & Reporting

Monitor compliance with company HSE policies, procedures, and regulatory requirements.

• Track permits, licenses, certifications, and employee training records.
• Assist in preparing documentation for internal and external audits.
• Support investigations and maintain records of incidents, near misses, and corrective actions.

Training & Induction Coordination

• Schedule and coordinate HSE training programs and toolbox meetings.
• Maintain training matrices and competency records.
• Organize site inductions for employees, contractors, and visitors.
• Track mandatory training renewals and certification expiry dates.

Safety Program Support

• Assist with risk assessments, Job Safety Analyses (JSA), and safety campaigns.
• Support routine workplace inspections and safety observations.
• Coordinate distribution of HSE notices, alerts, and communications.
• Monitor follow-up actions from inspections, audits, and meetings.

Data Management

• Collect and analyze HSE performance data.
• Maintain KPI records including LTO, TRIR, LTIFR, near-miss reporting, and training compliance.
• Prepare presentations and statistical reports for management review meetings.

Qualifications

• Diploma or Bachelor's Degree in Occupational Health & Safety, Environmental Science, or related field.
• HSE certification preferred (e.g., AK3 Umum, NEBOSH, IOSH, OSHA, or equivalent).
• Minimum 3-5 years of experience in HSE administration or related administrative functions.
• Experience in construction, manufacturing, oil & gas, or industrial environments is preferred.

Skills & Competencies

• Strong knowledge of HSE regulations and documentation requirements.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Excellent organizational and record-management skills.
• Strong attention to detail and accuracy.
• Effective communication and coordination abilities.
• Ability to manage multiple tasks and meet deadlines.
• Strong reporting and data analysis capability.