HR Legal & Document Control Staff

Pengiklan Anonim; Karawang Timur; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

Pengiklan Anonim is seeking a proactive Legal & Document Control Staff to support corporate legal, licensing, compliance, and document control activities. The role ensures compliance with applicable laws and management system requirements while maintaining rigorous control of legal and company documents.

The candidate will review contracts, manage permits, registrations, and regulatory documents, and assist in audits and expatriate visa processes.

Qualifications

• Bachelor's Degree in Law is required.
• Minimum 2 years of experience in Corporate Legal, Compliance, or Legal Administration.
• Strong knowledge of Corporate Law, Contract Law, Labor Law, and licensing regulations.
• Familiar with OSS, NIB, LKPM, compliance and legal documentation.
• Experience with ISO documentation (ISO 9001/14001/45001).
• Experience in manufacturing or automotive sectors preferred.

Responsibilities

• Review, draft, and manage contracts, agreements, and other legal documents.
• Ensure operations comply with laws, regulations, and company policies.
• Handle licenses, permits, registrations, and regulatory documents (OSS, NIB, LKPM).
• Support audits and management system processes.
• Coordinate with authorities, notaries, and external stakeholders.
• Monitor legal changes and advise management.
• Assist expatriate visa and work permit processes.
• Maintain physical and electronic filing systems for legal records.
• Control documents per the Document Control Procedure and ISO requirements.
• Prepare legal, licensing, and document control reports.

Skills

Legal drafting

Negotiation

Analytical thinking

Communication skills

Problem-solving

Education

Bachelor's Degree in Law

Tools

Microsoft Office

Job description

We are an automotive manufacturing company seeking a proactive, detail-oriented, and highly motivated Legal & Document Control Staff to support corporate legal, licensing, compliance, and document control activities. The successful candidate will ensure the company's compliance with applicable laws, regulations, and management system requirements while maintaining effective control of legal and company documents.

Job Responsibilities

Review, draft, and manage contracts, agreements, and other legal documents.

Ensure company operations comply with applicable laws, regulations, and company policies.

Handle company licenses, permits, registrations, and corporate legal documentation, including OSS, NIB, LKPM, and other regulatory requirements.

Support compliance activities, legal audits, and internal/external management system audits.

Coordinate with government authorities, notaries, legal consultants, and other external stakeholders.

Monitor changes in laws and regulations and provide recommendations to management.

Support expatriate-related legal processes, including Visa, KITAS, work permits, and other immigration documents.

Manage legal records and maintain accurate physical and electronic filing systems.

Control company documents in accordance with the Document Control Procedure.

Maintain, update, distribute, archive, and monitor controlled documents, including policies, procedures, work instructions, forms, and company regulations.

Ensure all controlled documents are properly reviewed, approved, issued, and maintained with the latest revision status.

Support document control activities for management systems such as ISO 9001, ISO 14001, and ISO 45001.

Prepare legal, licensing, and document control reports as required.

Requirements

Bachelor's Degree in Law (S.H.).

Minimum 2 years of experience in Corporate Legal, Compliance, or Legal Administration.

Strong knowledge of Corporate Law, Contract Law, Labor Law, and business licensing regulations.

Familiar with OSS, NIB, LKPM, corporate compliance, and legal documentation.

Familiar with document control systems and ISO documentation requirements (ISO 9001, ISO 14001, and ISO 45001).

Experience in manufacturing or automotive companies is preferred.

Experience handling contracts, permits, TKA documentation, and corporate records is an advantage.

Strong analytical thinking, legal drafting, negotiation, and problem-solving skills.

Excellent communication and interpersonal skills.

Proficient in Microsoft Office (Word, Excel, and PowerPoint).

Good command of English, both written and spoken.

Japanese language proficiency is an advantage.

Possess a valid Driver's License (SIM A) and willing to travel when required.

Honest, responsible, detail-oriented, and able to maintain confidentiality.