HR Admin

PT Indonesia Defence Services; Jakarta Pusat; On-site; IDR 60,000,000 - 100,000,000; Full time

Job summary

PT Indonesia Defence Services in Jakarta seeks a detail-oriented HR Admin to support daily HR operations, maintaining employee data, processing onboarding and offboarding, and ensuring accurate attendance records. This role requires strong organization, discretion, and effective communication.

The position supports payroll, benefits, and training logistics while ensuring compliance with labor regulations and company policies. A 1–3 year background in HR administration is preferred.

Qualifications

• Bachelor’s degree in HR, Psychology, Business Administration, or related field.
• 1–3 years of experience in HR administration or similar role.
• Strong organizational skills and high attention to detail.
• Good communication skills and ability to maintain confidentiality.
• Proficient in Microsoft Office or Google Workspace.
• Experience handling attendance systems or HRIS is a plus.
• Able to multitask and work with tight deadlines.

Responsibilities

• Manage and update employee data, documents, and HR filing systems.
• Handle onboarding and offboarding administration (documents, ID cards, equipment checklist, orientation schedule).
• Maintain attendance records, leave requests, and timesheet accuracy.
• Assist in preparing employment contracts, warning letters, and HR-related correspondence.
• Support payroll preparation by providing accurate attendance and employee data.
• Coordinate medical insurance enrollment, claims, and employee benefit administration.
• Prepare HR reports, employee lists, and administrative summaries.
• Support employee engagement activities, training logistics, and internal events.
• Ensure all HR processes comply with company policies and labor regulations.

Skills

Organizational skills

Attention to detail

Communication skills

Confidentiality

Multitasking

Microsoft Office

Google Workspace

HRIS

Education

Bachelor's degree in HR, Psychology, Business Administration, or related field

Tools

HRIS

Microsoft Office

Google Workspace

Job description

We are looking for a detail-oriented and reliable HR Admin to support daily HR operations, ensuring smooth documentation, administration, and employee support. This role requires strong organizational skills, accuracy, and the ability to handle sensitive information with professionalism.

Key Responsibilities

Manage and update employee data, documents, and HR filing systems.

Handle onboarding and offboarding administration (documents, ID cards, equipment checklist, orientation schedule).

Maintain attendance records, leave requests, and timesheet accuracy.

Assist in preparing employment contracts, warning letters, and HR-related correspondence.

Support payroll preparation by providing accurate attendance and employee data.

Coordinate medical insurance enrollment, claims, and employee benefit administration.

Prepare HR reports, employee lists, and administrative summaries.

Support employee engagement activities, training logistics, and internal events.

Ensure all HR processes comply with company policies and labor regulations.

Qualifications

Bachelor’s degree in HR, Psychology, Business Administration, or related field.

1–3 years of experience in HR administration or similar role.

Strong organizational skills and high attention to detail.

Good communication skills and ability to maintain confidentiality.

Proficient in Microsoft Office or Google Workspace.

Experience handling attendance systems or HRIS is a plus.

Able to multitask and work with tight deadlines.

Indonesia Defence Services was founded on the belief of empowering the nation defense and security with the right talents and tools. From upgrading avionics, engine & serving world-class engineering solutions to improve our clients fleet. We put our values to work in the service of making the nation a better place, every day.

Indonesia Defence Services was founded on the belief of empowering the nation defense and security with the right talents and tools. From upgrading avionics, engine & serving world-class engineering solutions to improve our clients fleet. We put our values to work in the service of making the nation a better place, every day.