Grants Administrator – Research Partnerships

Devjobsindo ORG; Indonesia; On-site; IDR 66,960,000 - 133,920,000; Full time

Job summary

Cowater International invites applications for a Grants Administration Assistant to support KONEKSI’s grant portfolio, handling day‑to‑day administration across Indonesia and Australia.

From pre‑award through close‑out, you will ensure grant processes, documentation, payments and records are accurate and timely, track milestones and deliverables, and provide routine coordination with research partners and internal teams. Fluency in English and Bahasa Indonesia is required.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, Management.
• 1–2 years of relevant experience in finance, grants administration, project administration, or a related field.
• High proficiency in Excel, with large datasets, formulas, sorting/filtering, and data analysis.
• Well organized, detail-oriented, able to manage multiple deadlines under pressure.
• Good written and verbal communication, able to coordinate with internal teams and external partners.

Responsibilities

• Support the review of financial proposals, budgets, and related documentation submitted by prospective research partners, and identify discrepancies, gaps, or issues for clarification.
• Coordinate follow-up with prospective research partners and relevant internal teams to resolve queries and support the preparation of grant documentation required for approval and execution.
• Support the Grants Manager in the day-to-day administration of KONEKSI’s research grant portfolio throughout the grant lifecycle.
• Track grant milestones, deliverables, payments, amendments, deadlines, and other required actions, ensuring submissions and approvals are properly recorded and escalated where necessary.
• Facilitate the preparation and processing of milestone payments following confirmation of the required approvals and supporting documentation.
• Maintain accurate grant trackers, records, and supporting documentation to provide clear visibility of grant status, progress, and outstanding actions.
• Provide accurate grant status information and regular updates to the Grants Manager and Head of Operations and Grants Management to support portfolio monitoring and emerging issues.
• Provide routine administrative and coordination support to research partners and internal teams, and ensure grant administration is carried out consistently with approved procedures, grant agreements, and KONEKSI requirements.
• Track and coordinate grant close-out requirements, including final deliverables, outstanding payments, documentation, audit, and other contractual requirements.

Skills

Excel proficiency

Attention to detail

Communication skills

English proficiency

Bahasa Indonesia proficiency

Education

Bachelor’s degree in Finance, Accounting, Business Administration, Management

Tools

Microsoft Excel

Job description

Cowater International invites applications for a Grants Administration Assistant to support KONEKSI’s grant portfolio, handling day‑to‑day administration across Indonesia and Australia.

From pre‑award through close‑out, you will ensure grant processes, documentation, payments and records are accurate and timely, track milestones and deliverables, and provide routine coordination with research partners and internal teams. Fluency in English and Bahasa Indonesia is required.