Facilities Coordinator (Karawang)

CBRE Group, Inc.; Jakarta Pusat; On-site; IDR 60,000,000 - 85,000,000; Full time

Job summary

CBRE Group, Inc. is seeking a Facilities Coordinator to work in Jakarta, coordinating with clients, vendors, and contractors to ensure facility tasks and work orders are completed efficiently.

The role supports Property Managers by handling repairs and investment planning within the FM functions. The ideal candidate has a high school diploma or GED and can follow standard work routines, communicate effectively, and use MS Office to organize information and reporting.

Qualifications

• High School Diploma or GED required with up to 2 years of related experience.
• Able to follow basic work routines and standards.
• Strong communication and organizational skills; proficient with MS Office.

Responsibilities

• Work with landlords, tenants, and service providers to ensure adherence to procedures, policies and reporting formats.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to determine performance and progress.
• File work orders, proposals, department files, and vendor paperwork.
• Monitor activities outside the building, including waste disposal and recycling.
• Follow instructions and communicate clearly through short correspondence and memos.
• Respond to inquiries or complaints from clients, coworkers, and supervisors.
• Use existing procedures to solve straightforward problems with limited discretion.
• Deliver output by following defined procedures under supervision.

Skills

Communication skills

Microsoft Office

Organizational skills

Basic math

Education

High School Diploma or GED

Job description

About the Role:

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.