Executive Assistant

Scale Jet; Jakarta Pusat; On-site; IDR 100,440,000 - 167,400,000; Full time

Job summary

voilechic.com is seeking an Executive Assistant to support the CEO with a balanced mix of personal and business responsibilities. The role requires anticipating needs, maintaining organization, and taking initiative to keep operations running smoothly behind the scenes.

You will manage emails, travel, and calendars, arrange personal appointments, and provide proactive daily check-ins. Remote work is expected with reliable internet, and you should be comfortable working across time zones (EST

Qualifications

• Proven experience as an Executive Assistant.
• Proactive in anticipating the CEO's needs and resolving issues before they arise.
• Highly organized, detail-oriented, and able to work independently with minimal oversight.
• Available from 9 AM to 6 PM EST, with flexibility after hours if needed.
• Strong understanding of both Islamic practices and Western culture is essential.
• Reliable internet connection and ability to work remotely.

Responsibilities

• Manage emails, travel bookings, and calendars for the CEO.
• Arrange personal appointments and handle admin tasks.
• Assist with travel and meeting scheduling for business needs.
• Provide proactive daily check-ins via WhatsApp or phone.
• Ensure everything runs smoothly enabling the CEO to concentrate on more important priorities.

Skills

Executive support experience

Proactive problem solving

Highly organized

Attention to detail

Independent work

Job description

We're looking for a proactive and flexible Executive Assistant to support the CEO of an eCommerce company voilechic.com with both personal and business tasks. This role is a 50/50 blend of responsibilities, requiring someone who can anticipate needs, stay organized, and take initiative to keep everything running effortlessly behind the scenes, allowing the CEO to focus on bigger priorities without distractions.

Key responsibilities:

• Manage emails, travel bookings, and calendars
• Arrange personal appointments and handle admin tasks
• Assist with small business-related tasks such as travel and meeting scheduling
• Provide proactive daily check-ins via WhatsApp or phone
• Ensure everything runs smoothly enabling the CEO to concentrate on more important priorities without any interruptions

Requirements:

• Proven experience as an Executive Assistant
• Proactive in anticipating the CEOs needs and resolving issues before they arise
• Highly organized, detail-oriented, and able to work independently with minimal oversight
• Available from 9 AM to 6 PM EST, with flexibility after hours if needed
• Strong understanding of both Islamic practices and Western culture is essential
• Reliable internet connection and ability to work remotely

The main goal is to make the CEOs life easier by taking care of both personal and business admin tasks, keeping everything organized and running smoothly without needing a lot of hand-holding. If you're proactive, resourceful, and love working independently, wed love to hear from you -