Remote Executive Assistant & Operations Partner

Scale Jet; Lampung; On-site; IDR 66,960,000 - 133,920,000; Full time

Job summary

voilechic.com is seeking an Executive Assistant/Operations Assistant/Virtual Assistant to support the CEO with a balanced mix of personal and business tasks. This role requires anticipation, organization, and initiative to keep operations running smoothly while the CEO focuses on strategic priorities.

You will manage emails, calendars, travel, and events, coordinating with staff and vendors as needed. The position is remote, with EST working hours and flexibility after hours.

Qualifications

• Proven experience as an Executive Assistant.
• Proactive in anticipating the CEO's needs and resolving issues before they arise.
• Highly organized, detail-oriented, and able to work independently with minimal oversight.
• Available from 9 AM to 6 PM EST, with flexibility after hours if needed.
• Strong understanding of both Islamic practices and Western culture is essential.
• Reliable internet connection and ability to work remotely.

Responsibilities

• Anticipate the CEO's needs and resolve issues before they arise.
• Handle personal appointments, errands, and time-sensitive administrative matters, minimizing distractions for the CEO.
• Oversee calendar scheduling, coordinate and prepare for meetings, and ensure timely follow-ups.
• Provide proactive daily check-ins and regular updates via WhatsApp or phone to keep the CEO informed.
• Book and manage all travel arrangements, including flights, accommodations, and itineraries.
• Organize and prepare for personal and business-related events, ensuring seamless execution.
• Act as the primary point of contact for all administrative staff, ensuring a well-organized and efficient work environment.
• Delegate tasks to the appropriate team members, monitor progress, and resolve minor issues.
• Manage ad-hoc business and personal administrative tasks, such as filing and procurement.
• Support on small business projects, including researching topics or vendors.

Skills

Executive Assistant experience

Proactive mindset

Highly organized

Remote work

Job description

voilechic.com is seeking an Executive Assistant/Operations Assistant/Virtual Assistant to support the CEO with a balanced mix of personal and business tasks. This role requires anticipation, organization, and initiative to keep operations running smoothly while the CEO focuses on strategic priorities.

You will manage emails, calendars, travel, and events, coordinating with staff and vendors as needed. The position is remote, with EST working hours and flexibility after hours.