Buyer

Alcon MX; Batam; On-site; IDR 120,000,000 - 240,000,000; Full time

Job summary

Alcon seeks an Associate, Procurement Operations to support data management, supplier communications, and reporting within its Supply Chain team. You will handle procurement data, update catalogs and sourcing tools, and assist in ensuring compliance with procurement policies.

Ideal candidates will assist in sourcing, supplier onboarding, and cost-effective deal execution while coordinating with internal teams to monitor performance and ensure timely, accurate documentation.

Qualifications

• Associate shall have the appropriate education and experience to successfully perform the responsibilities/activities of this role.

Responsibilities

• Maintain procurement data, including supplier information and purchasing records, and assist with tracking procurement performance metrics and providing regular updates
• Communicate with suppliers and internal teams to resolve minor procurement issues
• Support procurement systems and tools, including updating electronic catalogs and sourcing tools
• Help prepare regular procurement reports and ensure accurate documentation
• Assist in ensuring compliance with procurement policies and controls
• Review sourcing requests in accordance with defined policies, appropriate buying channels and identify sources of supply from preferred supplier lists; search for new suppliers as applicable; run RFQ processes and prepare sourcing evaluation
• Organize pricing master data entry into SAP systems
• Negotiate and agree terms and conditions in supply/service agreements with key suppliers to ensure business continuity and commercial advantageous to Alcon while minimizing risk
• Support vendor onboarding process and relevant system set-up activities, contribute to vendor audit requests and facilitate corrective and preventive actions
• Execute projects based on sourcing strategies and contribute to cost-effectiveness of commercial deals, risk management of supply base and ensuring that company standards are applied
• Collate purchase orders from purchase requisitions to order goods and services, actively engage with suppliers and stakeholders to review deliveries against orders
• Prepare controls as per given timelines and parameters, extract data from systems, execute reports, cooperate with local process owners and stakeholders; propose improvements in the design and execution of assigned controls
• Monitors market dynamics and effectively communicate any impacts to stakeholders
• Deliver information on time and to a high degree of accuracy; removes waste in the reporting process; actionable insights derived from analytics that drive functional improvements
• Lower number of errors of purchase requisitions; accuracy of purchase order; consolidated purchase orders from multiple stakeholders; on time deliveries with no overdue purchase order

Job description

At Alcon, we're passionate about enhancing sight and helping people see brilliantly. With more than 25,000 associates, we innovate fearlessly, champion progress, and act swiftly to impact global eye health. We foster an inclusive culture, recognizing your contributions and offering opportunities to grow your career like never before. Together, we make a difference in the lives of our patients and customers.

Are you ready to join us? This role is part of Alcon's Supply Chain function, a team that manages the logistics, inventory management, and supply chain analytics for Alcon's industry leading products to ensure products are delivered efficiently and effectively so that people can see brilliantly.

Associate, Procurement Operations (Professional Path)

The Associate, Procurement Operations (Professional Path) is primarily responsible for supporting procurement activities through data management, supplier communications, and reporting. You will apply your specialized knowledge to perform tasks and achieve objectives, supporting project goals through effective task completion.

Specifics Include

• Maintain procurement data, including supplier information and purchasing records, and assist with tracking procurement performance metrics and providing regular updates
• Communicate with suppliers and internal teams to resolve minor procurement issues
• Support procurement systems and tools, including updating electronic catalogs and sourcing tools
• Help prepare regular procurement reports and ensure accurate documentation
• Assist in ensuring compliance with procurement policies and controls
• Review sourcing requests in accordance with defined policies, appropriate buying channels and identify sources of supply from preferred supplier lists, search for new suppliers as applicable; running RFQ processes which may include e-sourcing processes; prepare sourcing evaluation according to business needs in an independent manner
• Organize pricing master data entry into SAP systems
• Negotiate and agree terms and conditions in supply/service agreements with key suppliers to ensure business continuity and commercial advantageous to Alcon while minimizing risk through close collaboration with stakeholders
• Support vendor onboarding process and relevant system set-up activities, contribute to vendor audit requests and facilitate any corrective and preventive actions
• Execute projects based on sourcing strategies and contribute to cost-effectiveness of commercial deals, risk management of supply base and ensuring that company standards are appropriately applied
• Collate purchase orders from purchase requisitions to order goods and services, actively engage with suppliers and stakeholders to review deliveries against orders
• Prepare controls as per given timelines and parameters, i.e. extract data from systems, execute reports, cooperate with local process owners and stakeholders; propose improvements in the design and execution of assigned controls based on analysis of recurrent issues and non-compliance trends
• Monitors market dynamics and effectively communicate any impacts to stakeholders
• Deliver information on time and to a high degree of accuracy; removes waste in the reporting process; actionable insights derived from analytics that drive functional improvements
• Lower number of errors of purchase requisitions; accuracy of purchase order; consolidated purchase orders from multiple stakeholders; on time deliveries with no overdue purchase order

All associates must adhere to GxP regulations by strictly following Standard Operating Procedures (SOPs), maintaining accurate and complete documentation, ensuring rigorous quality control, and completing all required training. Associates are responsible for meeting their individual job requirements and contributing to the overall compliance of the organization. Compliance with regulatory requirements and a commitment to continuous improvement are essential to our operations.

Qualifications

Associate shall have the appropriate education and experience to successfully perform the responsibilities/activities of this role.

At Alcon, we are committed to helping people see better. We believe patients should have access to quality eye care regardless of their economic circumstances; however, barriers to good eye health exist for patients in both developed and emerging markets. Alcon develops and manufactures innovative devices to serve the full life cycle of eye care needs. Its surgical group is one of the largest makers of equipment used for cataract removal and laser vision correction. Its consumer products include the well-known Opti-Free line of contact lens solutions and related products. Alcon, which was founded in 1945, sells its products in 180 countries worldwide.