Account Payable / General Cashier

MateCareer; Gianyar; On-site; IDR 78,120,000 - 122,760,000; Full time

Job summary

Wanderlands Group Management in Gianyar, Bali seeks an Accounts Payable / General Cashier to manage supplier invoicing and payment cycles within the hospitality finance team.

You will process invoices, cheque requests, and expense claims, ensure PO compliance, maintain ledger accuracy, and coordinate with suppliers to resolve outstanding items and ensure timely settlements. This role requires attention to detail and adherence to company procedures.

Responsibilities

• Process supplier invoices, cheque requests and expense claims into the accounts payable system on a timely basis after ensuring invoices are approved per purchasing policies.
• Attach approved purchase orders where required.
• Confirm delivery of goods/services with supporting documentation.
• Nominate appropriate general ledger accounts.
• Liaise with external suppliers and internal claimants to ensure compliance with systems and processes.
• Follow-up on outstanding supplier invoices awaiting authorization.
• Process cheque runs timely to pay creditors per credit terms and capitalize on discounts per policy.
• Process employee expense claims for payment within 7 business days of receipt.
• Assist Receiving Clerk and Stores with maintenance and operation of the accounts payable system for Food and Beverage.
• Organize foreign drafts and telegraphic transfers when required.
• Maintain cheques batch log and present to Financial Controller
• Maintain adequate supply of cheque books
• Ensure all supplier invoices are stamped 'paid' after payment is processed.

Job description

Job opportunity for Account Payable / General Cashier at Wanderlands Group Management in KAB. GIANYAR, BALI, Indonesia.

Kualifikasi:

ESSENTIAL FUNCTIONS

1. Process supplier invoices, cheque requests and expense claims into the accounts payable system on a timely basis after ensuring:
   • all invoices have been appropriately approved in accordance with the hotel’s purchasing policies and procedures;
   • an approved purchase order is attached where required;
   • supporting documentation confirming the delivery of goods (if applicable) and services from suppliers has been adequately completed; and
   • an appropriate general ledger account has been nominated.
2. Liaise with external suppliers and internal claimants to achieve compliance with systems, procedures and processes.
3. Follow-up and clear on a timely basis, outstanding supplier invoices awaiting authorization.
4. Process cheque runs on a timely basis to ensure creditors are paid in accordance with credit terms and to take advantage of available discounts in line with Cross Hotels and Resorts policies and procedures.
5. Process employee expense claims for payment within 7 business days of receipt of claim.
6. Assist Receiving Clerk and Stores with maintenance and operation of the accounts payable system with regard to Food and Beverage.
7. Organize all foreign drafts and telegraphic transfers where required.
8. Maintain manual cheques or e-banking batch log at all times and present to Financial Controller
9. Maintain adequate supply of cheques book
10. Ensure all supplier invoices are stamped “paid” after payment has been processed.