Account Assistant

PT. Alcotraindo Batam; Batam; On-site; IDR 78,120,000 - 111,600,000; Full time

Job summary

PT. Alcotraindo Batam is seeking an Accounts Assistant to support the Finance & Accounting team in daily operations. You will handle accounts payable and accounts receivable, process invoices and payments, and maintain accurate records in our ERP system.

The role requires a Bachelor's degree in accounting, at least 2 years of accounting experience, and strong English communication. Proficiency in Microsoft Excel and ERP familiarity (Navision or SAP) is advantageous.

Qualifications

• Bachelor's degree in accounting is required.
• Minimum 2 years of experience in an accounting role.
• Strong English communication skills are essential.
• Experience with Accounts Payable and Accounts Receivable processes preferred.
• Proficient in Microsoft Excel and MS Office.
• Familiarity with Navision or SAP ERP systems a plus.

Responsibilities

• Support Accountant and Accounting Manager in daily operations.
• Process supplier invoices with three-way matching (PO, GRN, Invoice).
• Create purchase invoices from GRN records.
• Monitor and reconcile GRN and resolve discrepancies.
• Prepare monthly AP aging reports and payment vouchers.
• Coordinate with Treasury to process payments.

Skills

English communication

Accounts payable

Accounts receivable

Inventory accounting

MS Excel

MS Office

Navision

SAP ERP

Analytical skills

Attention to detail

Multitasking

Independent work

Education

Bachelor's degree in accounting

Tools

Navision (Microsoft Dynamics NAV)

SAP ERP

Job description

About the Role

We are looking for an Accounts Assistant to support our Finance & Accounting team in managing daily accounting operations. This role is responsible for handling accounts payable and accounts receivable processes, processing invoices and payments, maintaining accurate financial records, and ensuring compliance with company policies and accounting procedures.

Key Responsibilities

• Support the Accountant and Accounting Manager in daily accounting operations and other assigned duties.
• Process supplier invoices by performing three-way matching between Purchase Orders, Goods Receipts, and Invoices.
• Create purchase invoices based on posted Goods Receipt (GRN) records.
• Monitor and reconcile Goods Receipt Notes (GRN) and resolve any discrepancies.
• Prepare monthly Accounts Payable Aging reports.
• Prepare payment vouchers, telegraphic transfer (TT) documents, and payment summaries.
• Obtain the necessary approvals and coordinate with the Treasury team to process payments.
• Communicate payment details to suppliers and update payment records in the ERP system.
• Reconcile supplier statements of account and resolve outstanding balances.
• Process Purchase Return Orders, supplier credit notes, debit notes, and supplier chargebacks.
• Generate sales invoices from posted sales shipment records.
• Ensure all "Shipped Not Invoiced" transactions are accurately reconciled.
• Monitor daily bank receipts and record customer payments.
• Prepare and send monthly Statements of Account to customers and follow up on outstanding payments.
• Prepare Monthly Aging Reports and Weekly Collection Status reports for management.
• Issue customer credit notes and debit notes.
• Maintain accurate accounting records and ensure compliance with company policies and internal controls.
• Assist with account reconciliations, month-end closing activities, and other accounting tasks as assigned.

Requirements

• Bachelor's Degree (S1) in accounting.
• Minimum 2 years of working experience in an accounting role.
• Strong English communication skills (written and spoken) are essential for this role
• Experience using Microsoft Dynamics NAV (Navision) or SAP ERP systems is preferred.
• Good understanding of Accounts Payable, Accounts Receivable, and inventory accounting processes.
• Proficient in Microsoft Office, especially Microsoft Excel.
• Strong analytical, problem-solving, and reconciliation skills.
• High level of accuracy with excellent attention to detail.
• Able to manage multiple tasks, prioritize effectively, and meet tight deadlines in a fast-paced environment.
• Able to work independently with minimal supervision.
• Honest, detail-oriented, responsible, and a good team player.