Account Assistant

PT. Alcotraindo Batam; Batam; On-site; IDR 60,000,000 - 90,000,000; Full time

Job summary

PT. Alcotraindo Batam is seeking an Accounts Assistant to support the Finance & Accounting team in Batam, Indonesia. You will handle accounts payable and accounts receivable, process invoices and payments, and maintain accurate records in compliance with company procedures.

Ideal candidates have a Bachelor's in accounting with at least two years of experience, strong English, and proficiency in MS Excel; experience with NAV or SAP is preferred. This is a full-time, on-site role.

Qualifications

• Bachelor's Degree (S1) in accounting.
• Minimum 2 years of working experience in an accounting role.
• Strong English communication (written and spoken).
• Experience with ERP systems (NAV/Navision or SAP) is preferred.
• Proficient in Microsoft Office, especially Excel.

Responsibilities

• Support the Accountant and Accounting Manager in daily accounting operations.
• Process supplier invoices via three-way matching (PO, GRN, Invoice).
• Create purchase invoices from posted GRN records.
• Monitor and reconcile Goods Receipt Notes (GRN).
• Prepare monthly Accounts Payable Aging reports.
• Prepare payment vouchers, TT documents, and payment summaries.
• Coordinate with Treasury to process payments.
• Communicate payment details to suppliers and update records in ERP.
• Reconcile supplier statements and outstanding balances.
• Process Purchase Return Orders and supplier notes (credit/debit).
• Generate sales invoices from shipment records.
• Ensure Shipped Not Invoiced transactions are reconciled.
• Monitor daily bank receipts and customer payments.

Skills

English communication

Microsoft Excel

Analytical skills

Reconciliation

Multitasking

Independent worker

Education

Bachelor's Degree in Accounting

Tools

Microsoft Dynamics NAV (Navision)

SAP ERP

Job description

We are looking for an Accounts Assistant to support our Finance & Accounting team in managing daily accounting operations. This role is responsible for handling accounts payable and accounts receivable processes, processing invoices and payments, maintaining accurate financial records, and ensuring compliance with company policies and accounting procedures.

Key Responsibilities

• Support the Accountant and Accounting Manager in daily accounting operations and other assigned duties.
• Process supplier invoices by performing three-way matching between Purchase Orders, Goods Receipts, and Invoices.
• Create purchase invoices based on posted Goods Receipt (GRN) records.
• Monitor and reconcile Goods Receipt Notes (GRN) and resolve any discrepancies.
• Prepare monthly Accounts Payable Aging reports.
• Prepare payment vouchers, telegraphic transfer (TT) documents, and payment summaries.
• Obtain the necessary approvals and coordinate with the Treasury team to process payments.
• Communicate payment details to suppliers and update payment records in the ERP system.
• Reconcile supplier statements of account and resolve outstanding balances.
• Process Purchase Return Orders, supplier credit notes, debit notes, and supplier chargebacks.
• Generate sales invoices from posted sales shipment records.
• Ensure all "Shipped Not Invoiced" transactions are accurately reconciled.
• Monitor daily bank receipts and record customer payments.
• Prepare and send monthly Statements of Account to customers and follow up on outstanding payments.
• Prepare Monthly Aging Reports and Weekly Collection Status reports for management.
• Issue customer credit notes and debit notes.
• Maintain accurate accounting records and ensure compliance with company policies and internal controls.
• Assist with account reconciliations, month-end closing activities, and other accounting tasks as assigned.

Requirements

• Bachelor's Degree (S1) in accounting.
• Minimum 2 years of working experience in an accounting role.
• Strong English communication skills (written and spoken) are essential for this role
• Experience using Microsoft Dynamics NAV (Navision) or SAP ERP systems is preferred.
• Good understanding of Accounts Payable, Accounts Receivable, and inventory accounting processes.
• Proficient in Microsoft Office, especially Microsoft Excel.
• Strong analytical, problem-solving, and reconciliation skills.
• High level of accuracy with excellent attention to detail.
• Able to manage multiple tasks, prioritize effectively, and meet tight deadlines in a fast-paced environment.
• Able to work independently with minimal supervision.
• Honest, detail-oriented, responsible, and a good team player.