Upper Primary Secretary (10.5 Months)

Hong Kong International School; Hong Kong; Vor Ort; HKD 201.000 - 268.000; Vollzeit

Zusammenfassung

Hong Kong International School is seeking an administrative assistant to support the Upper Primary Associate Principal and Executive Secretary, ensuring smooth operation of the UP Administrative Office. The role involves secretarial tasks, handling inquiries, and coordinating with parents, students and faculty.

Responsibilities include purchasing liaison, budgeting assistance, calendar and facilities management, events coordination, and supervision support during recess.

Qualifikationen

• Completed secondary education with secretarial training or relevant experience.
• 3 years of relevant secretarial/administrative experience.
• Proficiency in Microsoft Office and internet applications.
• Familiarity with Apple programs.
• Excellent communication and interpersonal skills.

Aufgaben

• Provide effective secretarial and administrative support to the UP Associate Principal and Executive Assistant.
• Support for parents, students and faculty and handle general enquiries.
• Liaise with faculty on classroom and curriculum needs and coordinate purchase orders.
• Assist with budget preparation and liaise with Finance Office on purchase requests.
• Coordinate Community Building Committee and school events; organize functions.
• Maintain UP online calendar and facilities bookings.
• Support supervision duties of students during recess and lunch.
• Undertake other duties to strengthen department operations.

Kenntnisse

Microsoft Office

Excellent communication

Interpersonal skills

Multitasking

Attention to detail

English fluency

Team player

Ausbildung

Completed secondary education

Secretarial training or relevant experience

Tools

Apple programs

Jobbeschreibung

Provide administrative support to the Upper Primary Associate Principal and Executive Secretary to ensure the efficient operation of the Upper Primary Administrative office.

KEY AREAS OF RESPONSIBILITY:

Secretarial and Administration

Provide effective secretarial and administrative support to the UP Associate Principal and Executive Assistant. Support for parents, students and faculty and handle general enquiries.

Faculty Support

Liaise with faculty on classroom and curriculum needs e.g. ordering and purchasing of curriculum books and stationery, coordinate summer work requests with Facilities Management.

Office Support

Duties and functions as required which will help impact and strengthen the contributions of the division and improve overall operations.

Purchasing

Liaise with Finance Office on purchase requests, including curriculum book orders and general purchase orders to ensure classroom supplies are ordered and delivered on time. Assist with budget preparation.

Events and Community Building Activities

Coordinate Community Building Committee; faculty events and other special projects. organize school functions.

UP Calendar and Facilities

Maintain and update UP online calendar and UP facilities bookings.

UP Supervision Support

Support with supervision duties of students during recess an/or lunchtime

Other

Undertake other duties and functions as required that will impact and strengthen the contributions of the department and overall operations of the school.

Minimum requirements and qualifications:

Education:

Completed secondary education

Secretarial training or relevant experience

Experience:

3 years of relevant experience

Required skills:

Proficiency in Microsoft Office (Word, Excel, PowerPoint) and internet applications

Familiarity or ability to learn Apple programs

Excellent communication skills with the ability to interact with parents, faculty and students efficiently and effectively

Fluent in English, Chinese (Cantonese and/or Mandarin) is a plus

Team player with good interpersonal skills

Ability to multitask and work independently with attention to detail

Good time-management skills, able to prioritize and complete assigned tasks within set timeline

Child Protection Statement:

At HKIS, each child’s welfare is paramount. We act to ensure that our students enjoy the right to be protected from harm and exploitation and have their welfare safeguarded.

Hong Kong International School (HKIS) offers a coeducational program for students from Pre-K to 12 (age 4-18), providing an American-style curriculum to US and international students and with English as the language of instruction. As a Christian school with an international outlook, HKIS is sensitive to the needs of its culturally and religiously diverse community of more than 40 nationalities represented among over 3,000 students.

Hong Kong International School (HKIS) offers a coeducational program for students from Pre-K to 12 (age 4-18), providing an American-style curriculum to US and international students and with English as the language of instruction. As a Christian school with an international outlook, HKIS is sensitive to the needs of its culturally and religiously diverse community of more than 40 nationalities represented among over 3,000 students.