Senior Manager, Company Secretarial

The Hongkong and Shanghai Hotels Limited; Hong Kong Island; On-site; HKD 900,000 - 1,500,000; Full time

Benefits offered by this job

Training and development

Career progression opportunities

Attractive remuneration

Job summary

The Hongkong and Shanghai Hotels Limited invites a Senior Manager, Company Secretarial to join its Company Secretarial and Legal Department in Hong Kong. The role supports governance frameworks, ensures regulatory compliance, and provides timely company secretarial services to HSH and its subsidiaries.

In this senior position, you will lead on governance practices, prepare annual/regulatory filings, coordinate AGM activities, and advise on complex transactions while staying abreast of regulatory

Qualifications

• Degree in Business, Corporate Administration or Corporate Governance or related discipline.
• Minimum 8 years’ company secretarial experience in a listed company environment.
• Associate member of HKCGI/CGI or equivalent professional qualification.
• Strong knowledge of Listing Rules, Companies Ordinance, SFO and related ordinances.
• Strong analytical, problem-solving and organisational skills with high attention to detail.
• Proactive, self-motivated team player with good interpersonal skills.
• Good command of English and Chinese (written and spoken).
• Proficiency in Word, Excel and PowerPoint.

Responsibilities

• Handle full set of company secretarial matters for HSH and subsidiaries including board/shareholder resolutions and minutes.
• Prepare and coordinate governance reports, notices, circulars and regulatory documents; liaise with Stock Exchange and advisers.
• Lead governance practices and ensure compliance with Listing Rules and statutory requirements.
• Coordinate Annual General Meeting logistics, timetables and post-meeting filings.
• Review and maintain governance records and statutory registers for accuracy.
• Advise on connected and notifiable transactions and governance matters.
• Provide governance support for financing, banking documents and corporate transactions.
• Manage KYC requests and due diligence, coordinating with internal/external parties.

Skills

Analytical skills

Problem-solving

Organisational skills

Bilingual English/Chinese

Interpersonal skills

MS Office proficiency

Education

Degree in Business, Corporate Administration or Corporate Governance

Associate HKCGI/CGI or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The Hongkong and Shanghai Hotels (“HSH” – owner and operator of The Peninsula Hotels, The Repulse Bay and many high-profile assets globally) is seeking to hire a Senior Manager, Company Secretarial to join our Company Secretarial and Legal Department in Hong Kong. This role is responsible for supporting the Group’s corporate governance and regulatory compliance framework by providing efficient, accurate, timely and practical company secretarial services and listing rules compliance advice to HSH and its subsidiaries.

Work for a prestigious, globally renowned hospitality and luxury property group

Exceptional market leading benefits (role is based in Hong Kong)

Key Accountabilities

• Handle the full set of company secretarial matters for HSH and its subsidiaries, including drafting, reviewing and arranging approval of board and shareholder resolutions, minutes and related corporate documents.
• Prepare and coordinate annual and interim reports on governance section, announcements, notices, circulars and other regulatory documents, including reviewing Chinese translations and liaising with the Stock Exchange and professional advisers where required.
• Lead on good corporate governance practices, including compliance with the Listing Rules, Companies Ordinance, Securities and Futures Ordinance reporting requirements and other applicable statutory and regulatory requirements, ensuring timely submissions, filings and regulatory disclosure.
• Coordinate the Annual General Meeting, including the preparation of meeting timetables, documentation, Chairman’s scripts, logistics, shareholder‑related materials and post‑meeting filings.
• Review and update the Group’s company secretarial records, statutory registers and filing systems to ensure accuracy and compliance.
• Review and provide advice on connected transactions, notifiable transactions and other corporate governance matters, and recommend practical solutions to management.
• Take ownership of governance policies and documentation.
• Proactively provide company secretarial support for financing transactions, banking documentation, loan facilities and other corporate transactions.
• Manage KYC requests and related due diligence matters for the Group, including coordinating with internal and external parties and providing required corporate documents and information.
• Stay abreast of regulatory developments to anticipate changes and potential business implications.

General Requirements

• Degree in Business, Corporate Administration, Corporate Governance or related disciplines.
• Minimum 8 years’ company secretarial experience in a listed company environment.
• Associate member of HKCGI/CGI, or an equivalent professional qualification.
• Strong knowledge of the Listing Rules, Companies Ordinance, Securities and Futures Ordinance and other relevant Ordinances.
• Strong analytical, problem‑solving and organisational skills. High attention to detail with the ability to manage multiple priorities and meet tight deadlines.
• A proactive, self‑motivated team player with good interpersonal skills.
• Good command of both written and spoken English and Chinese.
• Proficiency in Microsoft Office applications, including Word, Excel and PowerPoint.

About The Peninsula Hong Kong

The legendary ‘Grande Dame of the Far East’ first opened in 1928. Today, this magnificent hotel blends the grandeur and nostalgia of a bygone era with modern technology and convenience.

Located in Hong Kong’s vibrant Tsim Sha Tsui district with stunning harbour views, The Peninsula Hong Kong is one of the world’s greatest hotels.

We foster a strong sense of team work, service and dedication that goes the extra mile. As a team member of The Peninsula Hong Kong, you will experience a harmonious professional environment

where attractive remuneration, recognition and generous benefits form part of a caring culture. We also offer our employees a wide range of training and development programmes to provide opportunities for career progression.

About The Peninsula Hong Kong

The legendary ‘Grande Dame of the Far East’ first opened in 1928. Today, this magnificent hotel blends the grandeur and nostalgia of a bygone era with modern technology and convenience.

Located in Hong Kong’s vibrant Tsim Sha Tsui district with stunning harbour views, The Peninsula Hong Kong is one of the world’s greatest hotels.

We foster a strong sense of team work, service and dedication that goes the extra mile. As a team member of The Peninsula Hong Kong, you will experience a harmonious professional environment

where attractive remuneration, recognition and generous benefits form part of a caring culture. We also offer our employees a wide range of training and development programmes to provide opportunities for career progression.