Senior Executive Assistant & IR Coordinator

Polymer Capital Singapore; Hong Kong; On-site; HKD 300,000 - 520,000; Full time

Benefits offered by this job

Paid Annual Leave

Medical Insurance

In-built Gym facility

DEI and Philanthropy Initiatives

Professional Learning & Development

Job summary

Polymer Capital Singapore is seeking an experienced Executive Assistant to support senior executives from our Hong Kong office. You will manage communications, calendars, travel arrangements, and expense reporting, ensuring smooth collaboration across the firm.

You will maintain investor relations materials, keep CRM up-to-date, and help coordinate investor events. This role demands a proactive, highly organized professional with strong communication skills and a can-do attitude.

Qualifications

• Minimum 5 years in office administration or EA roles, preferably with a financial institution or investment environment.
• Strong proficiency in MS Office applications (Outlook, Word, Excel, PowerPoint).
• Highly self-motivated, organized, detail-oriented and able to manage multiple tasks in a fast-paced setting.
• Comfortable working with CRM or database systems and eager to learn new tools.

Responsibilities

• Coordinate executive communications with internal and external parties.
• Calendar management for meetings and calls across offices; prioritise appointments.
• Arrange travel, visas, itineraries, and overseas meeting schedules.
• Support executives with expense management using Concur.
• Maintain Investor Relations CRM with contact details and meetings.

Skills

MS Office

Organizational skills

Executive support

CRM systems

Tools

Concur

CRM software

Job description

Polymer Capital Singapore is seeking an experienced Executive Assistant to support senior executives from our Hong Kong office. You will manage communications, calendars, travel arrangements, and expense reporting, ensuring smooth collaboration across the firm.

You will maintain investor relations materials, keep CRM up-to-date, and help coordinate investor events. This role demands a proactive, highly organized professional with strong communication skills and a can-do attitude.