Senior Executive Assistant / Executive Assistant

The University of Hong Kong; Hong Kong; On-site; HKD 357,000 - 603,000; Full time

Benefits offered by this job

Annual leave

Medical benefits

Job summary

The University of Hong Kong invites applications for Senior Executive Assistant / Executive Assistant (Clerk I/II) in the School of Biomedical Sciences. The role combines administrative duties with creative media design responsibilities to support strategic programs including newsletters, campaigns, and events.

The appointee will craft graphics, manage social media content, update websites, and liaise with vendors, while contributing to communications and branding efforts across the School.

Qualifications

• Degree or higher diploma in graphic design or related field preferred.
• At least 2 years in graphic design or visual content creation.
• Proficiency in Adobe Illustrator, Photoshop, InDesign and allied tools.
• Strong typography, layout and digital/print production knowledge.
• Ability to work independently and take ownership of deliverables.

Responsibilities

• Design graphics, social assets, marketing materials for print and digital channels.
• Design and produce school newsletters and updates.
• Manage content creation and website updates across official channels.
• Coordinate print file formatting and liaise with vendors.
• Provide creative support for school events and activities.
• Handle additional creative and administrative duties as assigned.

Skills

Graphic design

Brand communications

Social media content creation

Typography & layout

Attention to detail

Education

Bachelor’s degree or Higher Diploma in Graphic Design or related field

Tools

Adobe Illustrator

Photoshop

InDesign

Canva

Premiere Pro

CapCut/VN

Job description

Senior Executive Assistant / Executive Assistant (at the rank of Clerk I / Clerk II) in the School of Biomedical Sciences (Ref.: 537666) (to commence as soon as possible, on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to funding availability and satisfactory performance)

The School of Biomedical Sciences is expanding strategic initiatives across our five core research areas, our undergraduate and postgraduate degree programmes (including the new Master of Biomedical Innovation), and the HKU Body Donation Programme. We are looking for a creative, motivated, and agile Visual Communications & Creative Media Designer to join the Knowledge Exchange & Global team.

The Role

Reporting to the Team Lead, the appointee will:

• Design compelling graphics, social media assets, marketing campaigns, posters, brochures, presentation slides, and promotional collaterals for print and digital channels;
• Assist in the design, layout, and production of the School’s monthly news updates and quarterly newsletter;
• Manage content creation, website updates, and audience engagement across official School social media platforms;
• Assist with design print file formatting and liaison with vendors and agencies;
• Provide creative and logistical support for key School events; and
• Perform other creative and administrative duties as assigned.

Qualifications and Requirements

• 5 passes in HKCEE including English (min. Grade C if Syllabus A/Level 2 from 2007), Chinese (Level 2 from 2007) and Mathematics; or minimum Level 2 or equivalent in 5 subjects in HKDSE including English Language, Chinese Language and Mathematics; a Bachelor’s degree or Higher Diploma in Graphic Design, Creative Media, Visual Communication, Marketing, or a related discipline is preferred;
• At least 2 years’ solid experience in graphic design, visual content creation, or corporate brand communications (experience in a creative agency, media outlet, or corporate marketing department is an advantage);
• Proficiency in standard design and editing software (e.g., Adobe Illustrator, Photoshop, InDesign, Canva, CapCut/VN, or Premiere Pro) with strong aesthetic judgment and attention to detail;
• Strong understanding of typography, visual hierarchy, layout design, and digital/print production standards;
• Ability to work independently with minimal supervision, absorb briefs quickly, and take full ownership of deliverables;
• Excellent communication and interpersonal skills, with a professional, collaborative demeanor and openness to operational direction and feedback;
• A proactive mindset with a willingness to learn new tools and digital formats on the job; and
• Familiarity with web formatting (e.g., HTML/CSS, WordPress/WIX), photography/videography, or AI visual tools will be an advantage.

Appointment Rank & What We Offer

Those with proven agency/industry experience and higher technical capability will be considered for Senior Executive Assistant (Clerk I). Those with less experience or lower qualifications will be considered for Executive Assistant (Clerk II).

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.