Senior Executive Admin & Sales Operations Partner

AXA Hong Kong and Macau; Hong Kong; On-site; HKD 391,000 - 614,000; Full time

Job summary

AXA Hong Kong And Macau is seeking an experienced Executive Assistant to support the Broker Director and Sales Department. You will manage calendars, prepare materials, and coordinate meetings with discretion and professionalism.

The role requires 3–5 years in senior executive support, fluency in English and Cantonese, and strong organizational skills. You will liaise with clients, senior management, and internal teams while ensuring accurate records and timely task completion.

Qualifications

• Diploma or Bachelor’s degree in Business Administration or related discipline.
• 3–5 years of experience supporting senior executives, executive assistants, or departmental administration roles.
• Experience supporting sales leadership or commercial teams is advantageous.
• Excellent organizational, scheduling, and time-management skills.
• Fluent in written and spoken English and Chinese (Cantonese required; Mandarin preferred).

Responsibilities

• Manage the Broker Director’s calendar, including scheduling appointments, meetings, and travel arrangements to optimize time management.
• Handle calls, emails, and correspondence on behalf of the Sales Director with professionalism and confidentiality.
• Prepare meeting agendas, presentations, reports, and briefing materials to support effective decision-making.
• Coordinate internal and external meetings, including minute-taking and tracking follow-up actions.
• Act as a key liaison between the Broker Director and stakeholders such as clients, senior management, and internal teams.
• Handle sensitive and confidential information with the utmost discretion.
• Provide comprehensive administrative support to the Sales Department, including coordinating departmental meetings and maintaining accurate records.
• Manage departmental filing systems, databases, and reports to ensure data integrity.
• Support sales operations, including processing purchase requests, expense claims, invoices, and budget tracking.
• Liaise with HR, Finance, IT, and other departments on staffing, onboarding, offboarding, and operational matters.
• Assist in preparing sales reports, performance summaries, and management presentations.
• Support departmental projects, initiatives, audits, and process improvement activities.
• Monitor deadlines, follow up on action items, and ensure timely completion of tasks.
• Perform ad-hoc administrative and operational tasks as assigned

Skills

Executive support

Calendar management

Stakeholder management

MS Office

Languages English & Cantonese

Discretion

Communication

Education

Diploma or Bachelor’s degree in Business Administration

Tools

MS Office Suite

Job description

AXA Hong Kong And Macau is seeking an experienced Executive Assistant to support the Broker Director and Sales Department. You will manage calendars, prepare materials, and coordinate meetings with discretion and professionalism.

The role requires 3–5 years in senior executive support, fluency in English and Cantonese, and strong organizational skills. You will liaise with clients, senior management, and internal teams while ensuring accurate records and timely task completion.