Project Co-ordinator II

The Chinese University of Hong Kong; Hong Kong; On-site; HKD 179,000 - 290,000; Full time

Job summary

Hong Kong Institute of Asia-Pacific Studies is seeking a Project Co-ordinator II to support daily office operations, finance tasks, and event logistics on campus. The role requires strong bilingual communication (English and Chinese) and the ability to manage multiple tasks in a fast‑paced environment.

Initial appointment is a 1-year contract with renewal subject to performance. Applicants should have a Bachelor's degree and relevant full‑time work experience in higher education or large

Qualifications

• Bachelor's degree required.
• At least 1 year of full‑time post‑qualification work experience.
• Excellent command of written and spoken English and Chinese (Cantonese and Putonghua).
• Proactive, collaborative, and positive work attitude with ability to manage multiple tasks independently.

Responsibilities

• Assist with daily office management, documentation, general administration, counter services and enquiries.
• Handle payments, quotations, petty cash, budgeting, expense tracking and supplier communications.
• Provide end‑to‑end conference and event support including registration, venue booking, technical setup and on‑site logistics.
• Liaise with vendors and conduct pre‑press quality checks for print publications.

Skills

English proficiency

Chinese proficiency

Education

Bachelor's degree

Job description

Hong Kong Institute of Asia-Pacific Studies

Project Co-ordinator II

The Hong Kong Institute of Asia-Pacific Studies has established a reputation as a knowledge hub for social science research in Hong Kong and the Asia–Pacific region. Findings from our ongoing research on social, political, and economic development of Hong Kong, the Chinese Mainland, and the region are disseminated extensively across the intellectual community. We collaborate closely with stakeholders in the public and private sectors to provide scientific and evidence-based input to inform policy analyses and decisions. To promote scholarly exchange, the Institute also organises academic and public events regularly.

The appointee will be responsible for (a) assisting with daily office management, documentation, general administration, counter services, and handling enquiries for the Institute (b) handling payments, quotations, petty cash, budget preparation, expense tracking, financial records, supplier communication, reimbursements and travel arrangements in accordance with the University's financial regulations (c) providing end‑to‑end conference and event support, including attendee registration, venue booking and liaison, technical set‑up, on‑site assistance, online streaming and logistics for both internal and external guests and (d) liaising with vendors and conducting pre‑press quality checks for print publications.

Applicants should have (i) a Bachelor's degree (ii) at least 1 year's full‑time post‑qualification work experience, preferably at higher education institutions or sizeable corporations (iii) an excellent command of written and spoken English and Chinese (including Cantonese and Putonghua) and (iv) a proactive, collaborative, and positive work attitude, a strong sense of responsibility, and the ability to manage multiple tasks independently and under pressure.

Applicants must submit the following documents in the online application: (1) an up‑to‑date curriculum vitae and (2) copies of academic certificates, showing that they have fulfilled the academic qualifications stated above, otherwise their applications will NOT be considered.

Appointment will initially be made on a 1‑year contract commencing as soon as possible, renewable subject to good performance and mutual agreement.