Manager, Language Centre

Hong Kong Baptist University; Hong Kong; On-site; HKD 450,000 - 650,000; Full time

Job summary

Hong Kong Baptist University’s Language Centre invites a seasoned professional to lead as Manager. Reporting to the Head of the Language Centre, the appointee will provide comprehensive administrative support for programmes, budgets and projects, coordinating with faculties, departments and partners.

The role requires a bachelor’s degree with at least seven years’ experience, fluency in English, Chinese and Putonghua, plus strong organizational and digital skills to leverage AI-assisted tools

Qualifications

• Bachelor’s degree with at least seven years of post-qualification work experience.
• Excellent written and oral proficiency in English, Chinese and Putonghua.
• Strong communication and interpersonal skills.
• Analytical and problem-solving abilities; ability to work independently.
• Well-organised with digital literacy and familiarity with cloud tools and AI-assisted solutions.
• Experience in language education programs is preferred.

Responsibilities

• Assist Head in formulating and reviewing strategic and operational plans.
• Manage Centre's financial planning and budgeting, and provide secretarial support for committees.
• Oversee administrative operations, HR, recruitment and staff lifecycle.
• Ensure quality of administrative and logistical support for programmes and projects.
• Oversee self-funded programme and courses implementation.
• Mentor General Office staff and improve workflows.
• Collaborate with faculties and external stakeholders.
• Perform other duties as assigned.

Skills

Strategic leadership

Budgeting

HR management

Interpersonal skills

Communication

Digital literacy

AI tools

Education

Bachelor’s degree or higher

Tools

Cloud collaboration tools

Data reporting tools

Job description

The Language Centre is a university teaching unit that aims to empower HKBU students with academic, professional, intercultural, and AI and digital communication competencies, preparing them for intellectual growth, global engagement and career success. It offers diverse learning opportunities including credit-bearing and supplementary courses and activities. Housing four sections — English, Chinese, Putonghua and Foreign Languages, the Centre is staffed by about 50 full-time teaching staff and a small research/project team, supported by an administrative team, and it also engages part-time teaching staff. The Centre serves close to 15,000 students annually.

The Centre is looking for a highly experienced individual to fill the position of Manager. Reporting to the Head of the Language Centre,the appointee will be tasked with a multifaceted leadership role within the team, offering comprehensive administrative support for the Centre's various programs, initiatives, and projects. This person will need to work closely with diverse teams and departments to ensure seamless communication between the Office and its key stakeholders, which include university faculties, departments, prospective candidates, and external entities.

Responsibilities:

• Assist the Head in formulating, implementing and reviewing strategic and operational plans to facilitate the Centre’s continuous development and alignment with University initiatives;
• Manage the Centre's financial planning and accounts, including contributing recommendations to budget planning;
• Support the Head/Associate Heads and the Programme Management Committee to ensure effective Centre administration and operations including providing secretarial services to the Committee;
• Oversee the quality of administrative and logistical support provided by office and technical staff, e.g. for teaching, various programmes, projects and initiatives;
• Oversee and manage the implementation of the self-funded programme and courses;
• Handle the Centre's human resources matters across the full staff lifecycle including recruitment, job deployment and renewal, liaising with HRO and other relevant offices as needed;
• Mentor General Office team members to support their professional development;
• Assess the impact of administrative actions and decisions on stakeholders, and continuously improve General Office processes to streamline and simplify workflows; and
• Perform other duties as assigned.

Requirements:

• A recognised bachelor’s degree or higher with at least seven years of post-qualification work experience;
• Excellent written and oral proficiency in English, Chinese and Putonghua with strong communication and interpersonal skills;
• Solid analytical and problem-solving skills with a strong ability to work independently;
• Ability to prioritise and meet multiple deadlines;
• Well-organised, with strong digital literacy skills — comfortable with cloud-based collaboration, data-informed reporting, and a proactive approach to adopting relevant AI-assisted tools to support the Centre's evolving needs;
• A self-motivated and highly responsible professional with a "can-do" attitude and a lead-by-example approach; and
• Good track record in supporting language education programs preferred.

The initial appointment will be made on a fixed-term contract of two years. Re-appointment thereafter is subject toperformance review, mutual agreement and funding availability.

Salary will be commensurate with qualifications and experience.

Those who are not invited for interview 8 weeks after the closing date may consider their applications unsuccessful.

The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer.

Review of applications is ongoing until the positions are filled.