IS Administrative Assistant

Point72; Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Benefits offered by this job

Parental leave

Wellness programs

Volunteer opportunities

Affinity groups

Tuition assistance

Job summary

Point72's Hong Kong office is seeking an Administrative Assistant to provide essential support to the Investment Services team. You will manage calendars, arrange travel, handle expenses, and coordinate meetings across time zones while handling confidential information with discretion.

The ideal candidate has 3+ years of experience, superb English communication, and proficiency with office productivity tools.

Qualifications

• 3+ years of experience scheduling calendars, travel, expenses, and meetings for professionals.
• Strong written and spoken English; professional communication style.
• Proficiency with email, calendar, spreadsheets, documents, and presentations.
• Excellent organization and attention to detail with competing deadlines.
• Ability to handle confidential information with discretion.

Responsibilities

• Partner with leaders to anticipate administrative needs and improve workflows.
• Manage calendars, meeting logistics, and multi-time zone coordination.
• Coordinate domestic and international travel itineraries and changes.
• Prepare and track expense reports with timely documentation.
• Act as a trusted point of contact for stakeholders and route requests.
• Support onboarding, office coordination, and employee experience initiatives.
• Handle confidential materials and maintain accurate records.
• Assist with ad hoc projects aligning with Investment Services priorities.

Skills

Calendar management

Travel coordination

Expense reporting

English communication

Discretion with confidential info

Cross-functional collaboration

Independence in fast-paced environment

Tools

Microsoft Office

Google Workspace

Job description

A Career with Point72's Office of the Administrative Team

We are looking for an Administrative Assistant to provide support to our Hong Kong office. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills. The Administrative Assistant will be a valued team member and should have the ability to work independently and to handle confidential matters with discretion.

WHAT YOU’LL DO

• Partner with leaders and teams across Investment Services to anticipate administrative needs and create efficient day-to-day workflows


• Manage complex calendars, meeting logistics, conference room reservations, and virtual meeting coordination across multiple time zones


• Coordinate domestic and international travel, including itineraries, transportation, accommodations, and schedule changes


• Prepare, submit, and track expense reports, ensuring timely resolution of questions and documentation needs


• Serve as a trusted point of contact for internal and external stakeholders, route requests, and follow up on open items


• Support team onboarding, office coordination, and employee experience initiatives in partnership with relevant business functions


• Handle confidential information with discretion while maintaining accurate records, materials, and communications


• Assist with ad hoc projects that support Investment Services priorities

WHAT’S REQUIRED

• 3+ years of experience managing calendars, travel, expenses, meetings, and daily logistics for professionals or teams


• Strong written and spoken English, with the ability to communicate clearly and professionally


• Proficiency with office productivity tools, including email, calendar, spreadsheet, document, and presentation applications


• Strong organizational skills and attention to detail when managing competing priorities, deadlines, and follow-up items


• Ability to exercise sound judgment, protect sensitive information, and respond appropriately to confidential matters


• Demonstrated ability to build effective working relationships across functions, seniority levels, and external contacts


• Proactive, reliable, and comfortable working independently in a fast-paced environment with shifting priorities


• Ability to support stakeholders across time zones while maintaining responsiveness and high-quality execution


• Commitment to the highest ethical standards

WE TAKE CARE OF OUR PEOPLE

We invest in our people, their careers, their health, and their well‑being. When you work here, we provide:

• Generous parental and family leave policies


• Mental and physical wellness programs


• Volunteer opportunities


• Support for employee‑led affinity groups representing women, minorities and the LGBT+ community


• Tuition assistance

ABOUT POINT72

Point72 is a leading global alternative investment firm led by Steven A. Cohen. Building on more than 30 years of investing experience, Point72 seeks to deliver superior returns for its investors through fundamental and systematic investing strategies across asset classes and geographies. We aim to attract and retain the industry's brightest talent by cultivating an investor‑led culture and committing to our people's long‑term growth. For more information, visit https://point72.com/.