HR & Admin Assistant (Part time)

Mitrade; Hong Kong; On-site; HKD 201,000 - 335,000; Full time

Job summary

Mitrade is seeking an HR & Admin Coordinator to support recruitment, onboarding and payroll administration in our Hong Kong office. You will help source candidates, schedule interviews, prepare contracts, and maintain accurate employee records while ensuring confidentiality.

The role requires strong organization, excellent communication in English and Chinese, and the ability to multitask across HR and office administration tasks with a proactive, team-oriented mindset.

Qualifications

• Bachelor's degree in HR, Business Administration or related discipline.
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Responsibilities

• Support recruitment and onboarding activities such as candidate sourcing, job postings, interview scheduling, onboarding and offboarding arrangements.
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Skills

Organizational skills

Communication skills

English & Chinese

MS Office

AI tools

Detail-oriented

Multitasking

Confidentiality

Proactive attitude

Education

Bachelor's degree in HR or related discipline

Tools

Microsoft Office

AI tools

Job description

• Support recruitment and onboarding activities such as candidate sourcing, job postings, interview scheduling, onboarding and offboarding arrangements.
• Prepare employment contract and related materials for new employees.
• Maintain accurate and up-to-date employee records and ensure proper filing of HR documentation.
• Assist in administration of payroll and maintain payroll-related records, ensure proper filing and documentation.
• Coordinate employee engagement activities to foster a collaborative and positive organizational culture
• Draft and update HR policies and procedures to align with local compliance and global directions
• Support daily office administration tasks, including office supplies management, vendor coordination, and facilities maintenance.
• Perform ad hoc administrative and HR-related tasks as assigned to support the team.

Job Requirement:

• Bachelor's degree in HR, Business Administration or related discipline
• Strong organizational and communication skills
• Good command in spoken and written English and Chinese (Cantonese & Mandarin)
• Proficient in using Microsoft applications or AI tools
• Well-organized, detail-minded, adaptable, and able to multitask
• Strong communication skills and a proactive, positive attitude
• Maintain a high level of confidentiality
• Immediately availability preferred (2-3 full days or 4 half days per week)