Global HR Operations Coordinator (HK)

First Circle; Hong Kong; Hybrid; HKD 200,000 - 260,000; Full time

Benefits offered by this job

Private medical insurance

Job summary

First Circle is seeking a highly organised HR Operations Assistant to support our Hong Kong hub. You will be the operational backbone of our People function in HK, collaborating with C‑levels and teams across Manila, Singapore, Serbia, and London to keep HR workflows running smoothly.

This hands-on, detail-oriented role thrives in a fast-paced environment. You will own logistics, scheduling, candidate experience, and documentation, while promoting a proactive culture across the global team.

Qualifications

• Hong Kong based with ability to work from Sheung Wan office at least 2 days per week.
• 1–3 years of experience in an HR, operations, or administrative role; startup/tech environment is a plus.
• Strong organisational skills with exceptional attention to detail.
• Excellent written and verbal communication skills in English.
• A proactive, positive attitude - you spot problems before they escalate and solve them.

Responsibilities

• Book and manage flights, accommodation, and ground transport for employees travelling between our global hubs.
• Maintain travel records for financial purposes and ensure bookings align with company travel policies.
• Handle last-minute changes and itinerary updates with minimal disruption.
• Manage calendars and coordinate meetings across multiple time zones for HR and leadership teams.
• Organise interviews, team syncs, and cross-hub calls.
• Prepare meeting agendas, take notes where required, and track follow-up actions.
• Serve as the first point of contact for candidates throughout the recruitment process in HK.
• Conduct check-ins at key hiring stages to keep candidates informed and engaged.
• Coordinate interview logistics, including room bookings, video call setups, and communication with hiring managers.
• Support the end-to-end visa and work-permit process for employees relocating to or working from the HK hub.
• Liaise with immigration consultants, government bodies, and internal stakeholders to ensure timely and compliant processing.
• Maintain accurate records of visa statuses, expiry dates, and renewal timelines.
• Prepare, issue, and track employment contracts, offer letters, and HR documentation in line with HK employment law.
• Manage the full lifecycle of employee documents - from onboarding paperwork through to offboarding.
• Ensure all records are accurately filed and up to date in the HR system.
• Provide general HR operational support across the HK office and assist other hubs as needed.
• Help coordinate HR projects, initiatives, and events as they arise.
• Act as a reliable point of contact for employee queries on HR processes and policies.

Skills

Organisational skills

English communication

Attention to detail

Prioritisation

Proactive attitude

Tools

Google Workspace

Workable

Job description

First Circle is seeking a highly organised HR Operations Assistant to support our Hong Kong hub. You will be the operational backbone of our People function in HK, collaborating with C‑levels and teams across Manila, Singapore, Serbia, and London to keep HR workflows running smoothly.

This hands-on, detail-oriented role thrives in a fast-paced environment. You will own logistics, scheduling, candidate experience, and documentation, while promoting a proactive culture across the global team.