Executive Secretariat & Governance Associate

Hong Kong Exchanges and Clearing Limited; Hong Kong; Vor Ort; HKD 600.000 - 900.000; Vollzeit

Zusammenfassung

Hong Kong Exchanges and Clearing Limited (HKEX) is seeking an experienced executive secretary to support the Group Company Secretary and the Secretarial Services Department. The role involves managing relationships with senior directors, regulators, and service providers, and driving board meeting logistics.

You will maintain governance records, coordinate calendars, arrange travel, prepare documents, and ensure timely issuance of announcements.

Qualifikationen

• Bachelor's degree or above in business administration, secretarial studies, or equivalent practical experience.
• At least 10 years of secretarial/administrative experience supporting senior executives.
• Proficiency in word processing, spreadsheets, presentations, email and calendar management.
• Excellent communication skills in Chinese (Putonghua) and English.
• Experience coordinating meetings, travel, document prep, and follow-up.

Aufgaben

• Maintain professional relationships with senior stakeholders, regulatory bodies, service providers and boards.
• Drive board meeting logistics and senior stakeholder coordination for the company and subsidiaries.
• Provide governance-related administrative support, including statutory records and announcements.
• Manage senior executive calendars, appointments, and scheduling conflicts.
• Coordinate internal/external meetings, invitations, agendas, materials, rooms and virtual setups.
• Record and circulate meeting minutes and track action items with deadlines.
• Prepare and format correspondence, reports and presentations for management.
• Screen calls and emails and escalate matters requiring senior executive attention.
• Arrange business travel, accommodations and itineraries; coordinate expense claims and invoicing.

Kenntnisse

Word Processing

Spreadsheets

Presentations

Email

Calendar Management

Chinese (Putonghua)

English

Meeting Coordination

Travel Arrangements

Administrative Follow-up

Ausbildung

Bachelor's degree

Jobbeschreibung

Hong Kong Exchanges and Clearing Limited (HKEX) is seeking an experienced executive secretary to support the Group Company Secretary and the Secretarial Services Department. The role involves managing relationships with senior directors, regulators, and service providers, and driving board meeting logistics.

You will maintain governance records, coordinate calendars, arrange travel, prepare documents, and ensure timely issuance of announcements.