Executive Project Secretary – Engineering & Construction

Veolia Energy Services (Hong Kong) Limited; Hong Kong; On-site; HKD 246,000 - 357,000; Full time

Benefits offered by this job

Medical and Hospitalization Insurance

Job summary

Veolia Energy Services (Hong Kong) Limited is seeking a capable Project Secretary/Executive Assistant to support the Executive Director. The role focuses on preparing quotations and tender documents, maintaining the tender library, and coordinating with internal teams to gather information for submissions.

You will handle secretarial duties, organize meetings, prepare materials, and maintain orderly records.

Qualifications

• Minimum 2–3 years' experience in secretarial/administrative role, preferably in engineering/construction
• Proficient in English and Chinese (written and spoken)
• Well-organised with strong communication and interpersonal skills

Responsibilities

• Assist in preparing quotations, tender documents, and project schedules for timely tender submissions
• Manage and maintain tender library, ensuring current and accessible records
• Coordinate with stakeholders to gather information for tender submissions
• Maintain records of tender communications and documents
• Provide secretarial support to Executive, including meeting coordination and material preparation
• Monitor project status updates and liaise with teams to obtain required information
• Organise meetings and events, prepare reports and correspondence
• Maintain filing systems (physical and digital) and handle ad-hoc duties

Skills

English-Chinese proficiency

MS Office

GSuite

Education

Higher Diploma or above in secretarial/BA

Tools

Microsoft Office Suite

GSuite

Job description

Veolia Energy Services (Hong Kong) Limited is seeking a capable Project Secretary/Executive Assistant to support the Executive Director. The role focuses on preparing quotations and tender documents, maintaining the tender library, and coordinating with internal teams to gather information for submissions.

You will handle secretarial duties, organize meetings, prepare materials, and maintain orderly records.