Executive Productivity And AI Associate

HSBC; Hong Kong; On-site; HKD 600,000 - 900,000; Full time

Job summary

HSBC Holdings plc is seeking an Executive Productivity and AI Associate in Hong Kong to support senior executives in a fast-paced environment. You will coordinate high-level meetings, manage travel and admin, and prepare briefs while leveraging AI tools to design automated workflows and reusable processes.

You will also develop prompt libraries, automate reporting, and continuously seek improvements to eliminate low-value tasks.

Qualifications

• Experience supporting senior executives in fast-paced environments.
• Strong organizational and stakeholder management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities simultaneously.
• High degree of discretion and professionalism.

Responsibilities

• Coordinate meetings, workshops, executive briefings, and external engagements.
• Manage travel, logistics, expenses, and administrative processes.
• Prepare meeting agendas, briefing materials, and follow-up actions.
• Monitor and prioritize communications, ensuring timely responses and stakeholder engagement.
• Maintain strong relationships with senior internal and external stakeholders.
• Apply AI tools and copilots to improve executive productivity and operational efficiency.
• Design and implement AI-enabled workflows for recurring activities.
• Develop prompt libraries, knowledge repositories, and agent-based solutions.
• Automate meeting preparation, action tracking, stakeholder follow-ups, and reporting processes.
• Continuously identify opportunities to eliminate low-value administrative work.
• Act as a testbed for emerging EA productivity technologies and AI capabilities.
• Challenge existing EA ways of working and identify opportunities for improvement.
• Build reusable EA processes that can scale across the organization.
• Develop expertise in EA AI tools and share best practices with colleagues.
• Actively seek to redesign and automate aspects of their own role.

Skills

Executive support

Stakeholder management

Communication

Multitasking

Discretion

AI tools usage

Tools

Microsoft Copilot

ChatGPT

Workflow automation tools

Job description

We are currently seeking a high calibre professional to join our team as a Executive Productivity And AI Associate.

In this role you will:

Executive Support & Office Management

• Coordinate meetings, workshops, executive briefings, and external engagements.
• Manage travel, logistics, expenses, and administrative processes.
• Prepare meeting agendas, briefing materials, and follow-up actions.
• Monitor and prioritize communications, ensuring timely responses and stakeholder engagement.
• Maintain strong relationships with senior internal and external stakeholders.

AI-Powered Productivity & Automation

• Apply AI tools and copilots to improve executive productivity and operational efficiency.
• Design and implement AI-enabled workflows for recurring activities.
• Develop prompt libraries, knowledge repositories, and agent-based solutions.
• Automate meeting preparation, action tracking, stakeholder follow-ups, and reporting processes.
• Continuously identify opportunities to eliminate low-value administrative work.
• Act as a testbed for emerging EA productivity technologies and AI capabilities.
• Challenge existing EA ways of working and identify opportunities for improvement.
• Build reusable EA processes that can scale across the organization.
• Develop expertise in EA AI tools and share best practices with colleagues.
• Actively seek to redesign and automate aspects of their own role.

To be successful you will need:

• Experience supporting senior executives in a fast-paced environment.
• Strong organizational and stakeholder management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities simultaneously.
• Strong problem-solving and critical thinking skills.
• High degree of discretion and professionalism.

Preferred Experience:

• Experience using AI tools such as Microsoft Copilot, ChatGPT, Claude, Gemini, or equivalent platforms.
• Experience with workflow automation tools.
• Experience preparing executive presentations and briefings.
• Experience in technology, innovation, financial services, consulting, or strategy environments.
• Familiarity with project management and operational governance processes.