Executive Assistant, Research Office

Hong Kong Shue Yan University; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Job summary

Hong Kong Shue Yan University is seeking an Executive Assistant for the Research Office to provide administrative support for research grants and office management. The role requires liaising with university departments and funding bodies, coordinating meetings and workshops, and handling data entry, statistics, and system support.

The successful candidate will have a bachelor’s degree or 3+ years of experience in tertiary institutions, strong English and Chinese (Putonghua) skills, and solid IT

Qualifications

• Bachelor’s degree or 3 years’ experience in tertiary institutions.
• Strong English and Chinese language skills (Putonghua).
• Proficiency in MS Office and IT tools; data entry and statistics work.

Responsibilities

• Provide administrative support in research grants and office management.
• Compile statistics and handle data entry and system support.
• Liaise with university departments and research funding bodies.
• Coordinate meetings and workshops; provide secretarial support.
• Assist with numbers/statistics and reporting under pressure.

Skills

Administrative support

Data entry

MS Office

Bilingual English/Chinese

Education

Bachelor’s degree

3 years tertiary experience

Tools

Webpage management basics

Office IT tools

Job description

Position: Executive Assistant, Research Office

Responsibilities

Provide administrative support in research grants and office management, compilation of statistics, data entry and system support; and perform any duties as assigned.

To provide administrative and secretarial support to the Research Office;

To liaise with academic and administrative departments of the University as well as researching funding bodies;

To coordinate meetings and workshops;

Requirements

a Bachelor’s degree holder or with at least 3 years’ of working experience in tertiary institutions;

Good command of English and Chinese (including Putonghua);

Good IT skills with solid experience in MS Office applications, mobile devices and tablet computers;

Ability to work with numbers and statistics compilation; and

Ability to work under pressure to meet tight deadlines.

Good team player

Knowledge in basic webpage management system skills preferred

Salary and Conditions of Service

Remuneration package will be competitive and commensurate with qualifications and experience. Appointment will be made on a fixed-term contract and renewable with mutual consent.

Review of applications will start as soon as possible and continue until the post is filled. Applicants with more experience may be considered for the post of Executive Officer.

Only shortlisted applicants will be contacted. The information provided will be used solely for recruitment-related purpose. All applications will be destroyed after the recruitment exercise.

Hong Kong Shue Yan University is the first private university in Hong Kong. It has a student body of around 4,000 and a diversity of international academic staff. The university is located on the top of Braemar Hill overlooking the beautiful Victoria Harbour.

It aims to enable students to cultivate a whole, balanced personality and realize their full potential as individuals, as scholars and as good citizens.

Hong Kong Shue Yan University is the first private university in Hong Kong. It has a student body of around 4,000 and a diversity of international academic staff. The university is located on the top of Braemar Hill overlooking the beautiful Victoria Harbour.

It aims to enable students to cultivate a whole, balanced personality and realize their full potential as individuals, as scholars and as good citizens.

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