Assistant Manager, IT Operations Project Management

ASTRI - Hong Kong Applied Science and Technology Research Institute; Hong Kong; On-site; HKD 600,000 - 920,000; Full time

Benefits offered by this job

Paid leave

Medical

Insurance coverage

MPF contribution

Job summary

Hong Kong Applied Science and Technology Research Institute (ASTRI) seeks an experienced professional to oversee IT contracts, procurement, asset management, and financial tracking. You will coordinate with Procurement, Finance, and IT teams in a matrix environment to ensure compliance and efficiency.

The role is a renewable-contract, five-day week position offering a competitive salary and performance-linked pay.

Qualifications

• Bachelor's degree or above in IT, business, PM with 6+ years of relevant experience.
• Experience in IT operations, procurement, contract management, asset management, or financial tracking.
• Experience working with Procurement, Finance, and IT teams in a matrix organization.
• Strong organizational and coordination skills with high attention to detail.
• Good understanding of PR/PO processes, budget control, and vendor management.
• Strong communication, interpersonal, and stakeholder management skills.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Proficient in written and spoken English and Chinese, including Putonghua.
• PMP or equivalent project management certification is a plus.
• Live with ASTRI values.

Responsibilities

• IT Contract & Renewal Management: manage full lifecycle of IT contracts and renewals.
• Procurement (PR / PO) Management: coordinate PRs and POs with IT teams and Finance.
• IT Financial Tracking & Reporting: track spending and prepare reports for IT management.
• IT Asset Management: maintain inventory and lifecycle of IT assets.
• Project & Operational Coordination: coordinate IT initiatives and document records.

Skills

IT operations

Procurement

Contract management

Asset management

Financial tracking

Education

Bachelor's Degree or above in Information Technology, Business Administration, Project Management, or related discipline

PMP certification (plus)

Job description

Hong Kong Applied Science and Technology Research Institute (ASTRI) is founded in 2000 by the Government of the Hong Kong Special Administrative Region. As Hong Kong's largest government-funded research and development centre, ASTRI is a key force and super-connector driving innovation and technology advancement in Hong Kong, the Greater Bay Area, and the global innovation ecosystem. This role is strengthened through its merger with Nano and Advanced Materials Institute (NAMI).

Committed to bringing high-impact research from lab to market, ASTRI advances interdisciplinary, market-driven R&D that delivers practical innovations for industry and meaningful benefits for society.

Its technological strengths and capabilities enable AI-powered, cross-disciplinary ICT and advanced materials solutions across Smart City, Financial Technologies, Digital Health and Life Sciences, New Industrialisation and Intelligent Manufacturing, Application-Specific Integrated Circuits (ASIC) and Advanced Electronics, New Energy and Energy Storage, and Green and ESG Technologies.

Over the years, ASTRI has cultivated a strong pool of I&T talent and earned numerous international awards for its pioneering innovations and contributions to industry and the community. Following the merger with NAMI, ASTRI's cumulative global patent portfolio has grown to over 1,500, with more than 2,200 technologies successfully transferred to industry.

With enhanced scale and capabilities, ASTRI is uniquely positioned to elevate Hong Kong's innovation capacity, accelerate technology commercialisation, and drive societal and economic progress through world-class applied research.

Job Responsibilities

• IT Contract & Renewal Management
  • Manage the full lifecycle of IT-related contracts, including review, renewal planning, and termination.
  • Maintain a centralized contract register covering software licenses, hardware maintenance, cloud services, and managed services.
  • Coordinate with internal IT teams and vendors to ensure contract terms, SLAs, and renewal timelines are properly tracked and complied with.
• Procurement (PR / PO) Management
  • Coordinate and manage Purchase Requests (PR) and Purchase Orders (PO) by working closely with various IT teams.
  • Liaise with Procurement and Finance to ensure procurement activities comply with internal policies and approval workflows.
  • Track procurement status end-to-end, including budgeting alignment, delivery follow-up, and invoice reconciliation support.
• IT Financial Tracking & Reporting
  • Track IT operational and project-related spending across hardware, software, services, and subscriptions.
  • Prepare regular spending reports, forecasts, and variance analyses for IT management and senior stakeholders.
  • Support annual budget planning, cost control initiatives, and audit-related financial reporting.
• IT Asset Management
  • Manage and maintain an accurate inventory of IT assets, including hardware, software licenses, and assigned ownership.
  • Track asset lifecycle from procurement to deployment, reassignment, and disposal.
  • Work with IT teams to ensure asset records are audit-ready and aligned with security and compliance requirements.
• Project & Operational Coordination
  • Act as a central coordination point for IT operational initiatives involving multiple teams and stakeholders.
  • Support ad-hoc IT operational projects, process improvements, and management reporting as assigned.
  • Maintain proper documentation and records for contracts, procurement, assets, and financial tracking.

Job Requirements

• Bachelor's Degree or above in Information Technology, Business Administration, Project Management, or related discipline with 6+ years of relevant experience.
• Solid experience in IT operations, procurement, contract management, asset management, or financial tracking.
• Experience working with Procurement, Finance, and IT technical teams in a matrix organization.
• Strong organizational and coordination skills with high attention to detail.
• Good understanding of PR/PO processes, budget control, and vendor management.
• Strong communication, interpersonal, and stakeholder management skills.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Proficient in written and spoken English and Chinese, including Putonghua.
• PMP or equivalent project management certification is a plus.
• Live with ASTRI values.

The appointment will be on renewable contract terms with a competitive salary and performance-linked variable pay.

• paid leave
• medical
• insurance coverage
• contribution to MPF

The incumbent will normally work a five-day week.

Position offer is subject to the applicant's experience and academic qualification. Only short-listed candidates will be notified. ASTRI reserves the right not to fill the position.

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