Assistant Manager (Graduate School) (Ref: 26002E2)

Hong Kong Metropolitan University; Hong Kong; On-site; HKD 480,000 - 720,000; Full time

Benefits offered by this job

Attractive remuneration package

Generous annual leave

Medical and dental benefits

Job summary

Hong Kong Metropolitan University (HKMU) invites applications for a Graduate School administration role. You will assist supervisors, oversee postgraduate student services, admissions, and visa processes, and help enhance policies and workflows.

Strong English/Chinese, planning ability, and team leadership are essential. Responsibilities include supporting the School Board, coordinating with international partners for student exchanges, and guiding junior staff.

Qualifications

• Bachelor's degree or equivalent is required with at least 4 years of relevant post-qualification work experience in higher education.
• Excellent interpersonal skills and professionalism in handling postgraduate student matters.
• Flexible, proactive, and able to plan and organise effectively under pressure.
• Strong written and spoken English and Chinese (Putonghua) abilities; computer proficiency expected.

Responsibilities

• Assist supervisors with School administration and operational matters.
• Manage services for research postgraduate and professional doctoral programmes: admissions, recruitment, promotions, and programme administration.
• Supervise processing of applications, changes in study plans, and visa processes for non-local students.
• Review and improve administrative policies, workflows, and systems for admissions and academic activities.
• Provide professional student and career services, with focus on student engagement and development.
• Support School Board, Research Degrees Committee and related committees; liaise with overseas partner institutions for exchanges.
• Coach and supervise junior/clerical staff; perform other duties as assigned.

Skills

Excellent interpersonal skills

English & Chinese proficiency

Time management

Planning & organising

Proficiency in computer applications

Education

Bachelor's degree or equivalent

Tools

MS Office

Job description

Founded in 1989, Hong Kong Metropolitan University (HKMU) is a modern, vibrant and dynamic university. We tailor our professional programmes to adapt to market trends and meet industry needs, thus providing our students with quality professional education and clear career paths. Being the first University of Applied Sciences (UAS) in Hong Kong, we pledge to play a pioneering role in enhancing recognition of vocational and professional education and training, and nurturing talents with both applied skills and knowledge.

As a faculty-driven, student-centred university in support of innovative teaching and learning, strategic research, and stakeholder outreach to provide maximum benefit to our communities, we conduct research that advances knowledge and enhances teaching, focusing on strategic areas, including digital humanities and literature, international business, gerontechnology, personalised care, smart city, open and innovative education, and bilingual learning and teaching.

HKMU is becoming an ever more vital link in addressing and helping Hong Kong to solve many difficult challenges - as part of our involvement in, and commitment to, the 'metropolis' of Hong Kong. Our plans to expand into the Greater Bay Area (GBA) will also cultivate talent to serve Hong Kong and the wider metropolitan GBA.

For more information about the University, please visit https://www.hkmu.edu.hk.

We are now looking for a suitable person to fill the following position in the Graduate School:

Major Duties And Responsibilities

Assisting supervisors in the School's administration and other operational matters;

Managing and implementing services and support for research postgraduate and professional doctoral programmes in student recruitment, admissions, promotions, programme administration, website maintenance, events and quality assurance;

Supervising the processing of applications, including changes in study plans and visa applications for non-local students;

Assisting in reviewing and enhancing administrative policies, procedures, workflows and systems to meet the needs of admissions and academic activities of the School;

Arranging and providing professional student and career services, with a focus on student engagement and development;

Providing support for the School Board, Research Degrees Committee and other related committees;

Assisting in developing and maintaining partnerships with overseas institutions for student exchanges;

Coaching and supervising junior/clerical staff; and

Performing any other tasks as assigned by supervisors.

Candidates

Candidates should possess the following qualifications, experience and competence:

A recognised Bachelor's degree or equivalent, with at least 4 years of relevant post-qualification work experience gained in the higher education sector, preferably related to research postgraduate and doctoral programmes;

Excellent interpersonal skills and professionalism in handling research postgraduate student matters;

Demonstrated flexibility and adaptability, with the ability to respond proactively to rapidly changing needs and with excellent planning and organising skills;

Strong sense of responsibility, good time management skills and the capability to work under pressure;

An excellent command of both written and spoken English and Chinese (including Putonghua); and

Proficiency in computer applications.

Candidates may be invited to attend a written test.

Terms and Conditions for Appointment

An attractive remuneration package, including basic salary, an end-of-contract gratuity, and a discretionary incentive payment, where applicable, will be offered to the right candidates. Generous annual leave, staff-development sponsorships, medical and dental benefits, and life insurance coverage will also be provided.

To Apply

Candidates who are interested in joining us may submit their applications via the University's eRecruitment System.

https://hkmu.taleo.net/careersection/ex_full_time/jobapply.ftl?lang=en&job=26002E2

Closing date of application: 8 November 2026

The personal data collected will be used for the purpose of considering your application for employment. For details, please refer to the "Personal Data (Privacy) Notice for Job Applicant" on the University's website. If you are not contacted by the University within eight weeks from the closing date of application, you may assume that your application was unsuccessful. The University will continue to review applications until the position(s) is/are filled.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Education, Training & Professional Development 1,001-5,000 employees

Founded in 1989, HKMU is a modern, vibrant and dynamic university. We tailor our professional programmes to adapt to market trends and meet industry needs, providing quality professional education and clear career paths. Being the first University of Applied Sciences in HK, we play a pioneering role in enhancing recognition of vocational and professional education and training, and nurturing talents with applied skills and knowledge.

As a faculty-driven, student-centred university in support of innovative teaching and learning, strategic research, and stakeholder outreach to provide maximum benefit to our communities, we conduct research that advances knowledge and enhances teaching.

Founded in 1989, HKMU is a modern, vibrant and dynamic university. We tailor our professional programmes to adapt to market trends and meet industry needs, providing quality professional education and clear career paths. Being the first University of Applied Sciences in HK, we play a pioneering role in enhancing recognition of vocational and professional education and training, and nurturing talents with applied skills and knowledge.

As a faculty-driven, student-centred university in support of innovative teaching and learning, strategic research, and stakeholder outreach to provide maximum benefit to our communities, we conduct research that advances knowledge and enhances teaching.