Workspace Project Partner FTC

Global; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading company is seeking a Workspace Project Partner to support various facility projects including Project Thursday and Lift Modernisation. The successful candidate will play a vital role in project administration, information management, and asset coordination within the Workspace team. This position requires strong IT skills and a proactive mindset to engage effectively with internal stakeholders and external partners.

Qualifications

• Minimum of 3 years' experience in Facilities Project or similar support role.
• Strong IT skills with Microsoft Office suite proficiency.
• Ability to deliver clear and concise information quickly.

Responsibilities

• Assist with the planning and delivery of workspace projects.
• Maintain a central repository of key documents and project materials.
• Collaborate with the Helpdesk team to enhance the Workspace Helpdesk system.

Skills

Detail Orientation

Strong Communicator

Proactive Mindset

Workspace Awareness

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Workday

MS Project

Job description

Accepting applications until: 27 June 2025 Job Description

Your role: Workspace Project Partner

• Provide support to the Head of Workspace and Property, ensuring smooth coordination across day-to-day project activities within the Workspace team.

• Assist with the planning and delivery of a variety of workspace projects, including but not limited to:

• Project Thursday,

• Workspace Organisation,

• Project Thursday Swing Space,

• Lift Modernisation,

• Retendering of the BGIS Contract.

• Establish and maintain a central repository of key documents and project materials within Microsoft Teams, promoting easy access and collaboration across the team.

• Collaborate closely with the Helpdesk team to support the development and implementation of the Workspace Helpdesk system, working alongside internal IT and gathering necessary information.

• Partner with BGIS to compile and maintain a comprehensive asset register for equipment outside of the Project Thursday scope.

• Act as support to the Head of Workspace and Property for events relating to Global’s Make Some Noise .

Key Responsibilities

• Project Administration (25%) : Keep Workspace projects running smoothly by staying on top of day-to-day admin tasks. From tracking updates to supporting project documentation, you’ll be the organisational backbone of the team.

• Information Management (25%) : Maintain the central database for all things Workspace. You’ll ensure key documents, timelines, and updates are stored, structured, and easy to access for the whole team.

• Helpdesk Development (25%) : Drive progress on the Workspace Helpdesk project. You’ll work closely with the Helpdesk team and internal IT to gather intel, shape functionality, and help bring the system to life.

• Asset Coordination (25%) : Collaborate with BGIS to build a clear, accurate asset list.

What Success Looks Like

In the first few months you will have...

• Built a solid understanding of how Global operates and how the Workspace team connects with the wider business,

• Got to grips with Project Thursday, understanding its impact across Workspace and the company as a whole,

• Mapped out a clear plan for the Workspace Helpdesk project, setting goals and driving early progress,

• Started gathering key information to support the tender process for M&E services,

• Introduced a streamlined system for sharing information within the Workspace team, improving collaboration and visibility,

• Built strong working relationships across departments, confidently coordinating with key stakeholders.

What You’ll Need

• Proactive Mindset: A can-do attitude with an eagerness to get involved from day one,

• Workspace Awareness: An appreciation that Facilities and Workspace roles go beyond a standard 9–5—flexibility and responsiveness are key,

• Detail Orientation: Sharp attention to detail with the ability to deliver clear, concise information at pace,

• Strong Communicator: Confident in building relationships across teams, with a natural flair for networking beyond just the immediate Workspace team,

• Minimum of 3 years' experience in Facilities Project or similar support role,

• Strong IT skills, with confident use of:

• Microsoft Excel, Word, Outlook and Teams (preferred)

• Workday (preferred)

• MS Project (advantageous but not essential)