Workspace Project Partner FTC

Global; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading company in broadcasting seeks a Workspace Project Partner to assist with various workspace projects. The role involves supporting the Head of Workspace, ensuring smooth project administration and information management. Candidates should possess a proactive mindset and strong IT skills, particularly in Microsoft applications.

Qualifications

• Minimum of 3 years' experience in Facilities Project or similar support role.
• Strong IT skills, with confident use of Microsoft tools.

Responsibilities

• Provide support to the Head of Workspace and Property, ensuring smooth coordination.
• Maintain the central database for all things Workspace.

Skills

Proactive Mindset

Strong Communicator

Detail Orientation

Workspace Awareness

Tools

Microsoft Excel

Microsoft Word

Microsoft Teams

Workday

MS Project

Job description

Global Greater London, England, United Kingdom

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• Provide support to the Head of Workspace and Property, ensuring smooth coordination across day-to-day project activities within the Workspace team.
• Assist with the planning and delivery of a variety of workspace projects, including but not limited to:
• Project Thursday,
• Workspace Organisation,
• Project Thursday Swing Space,
• Lift Modernisation,
• Retendering of the BGIS Contract.
• Establish and maintain a central repository of key documents and project materials within Microsoft Teams, promoting easy access and collaboration across the team.
• Collaborate closely with the Helpdesk team to support the development and implementation of the Workspace Helpdesk system, working alongside internal IT and gathering necessary information.
• Partner with BGIS to compile and maintain a comprehensive asset register for equipment outside of the Project Thursday scope.
• Act as support to the Head of Workspace and Property for events relating to Global’s Make Some Noise.
  
  

Accepting Applications Until

27 June 2025

Job Description

Your role: Workspace Project Partner

• Provide support to the Head of Workspace and Property, ensuring smooth coordination across day-to-day project activities within the Workspace team.
• Assist with the planning and delivery of a variety of workspace projects, including but not limited to:
• Project Thursday,
• Workspace Organisation,
• Project Thursday Swing Space,
• Lift Modernisation,
• Retendering of the BGIS Contract.
• Establish and maintain a central repository of key documents and project materials within Microsoft Teams, promoting easy access and collaboration across the team.
• Collaborate closely with the Helpdesk team to support the development and implementation of the Workspace Helpdesk system, working alongside internal IT and gathering necessary information.
• Partner with BGIS to compile and maintain a comprehensive asset register for equipment outside of the Project Thursday scope.
• Act as support to the Head of Workspace and Property for events relating to Global’s Make Some Noise.
  
  

Key Responsibilities

• Project Administration (25%): Keep Workspace projects running smoothly by staying on top of day-to-day admin tasks. From tracking updates to supporting project documentation, you’ll be the organisational backbone of the team.
• Information Management (25%): Maintain the central database for all things Workspace. You’ll ensure key documents, timelines, and updates are stored, structured, and easy to access for the whole team.
• Helpdesk Development (25%): Drive progress on the Workspace Helpdesk project. You’ll work closely with the Helpdesk team and internal IT to gather intel, shape functionality, and help bring the system to life.
• Asset Coordination (25%): Collaborate with BGIS to build a clear, accurate asset list.
  
  

What Success Looks Like

In the first few months you will have...

• Built a solid understanding of how Global operates and how the Workspace team connects with the wider business,
• Got to grips with Project Thursday, understanding its impact across Workspace and the company as a whole,
• Mapped out a clear plan for the Workspace Helpdesk project, setting goals and driving early progress,
• Started gathering key information to support the tender process for M&E services,
• Introduced a streamlined system for sharing information within the Workspace team, improving collaboration and visibility,
• Built strong working relationships across departments, confidently coordinating with key stakeholders.
  
  

What You’ll Need

• Proactive Mindset: A can-do attitude with an eagerness to get involved from day one,
• Workspace Awareness: An appreciation that Facilities and Workspace roles go beyond a standard 9–5—flexibility and responsiveness are key,
• Detail Orientation: Sharp attention to detail with the ability to deliver clear, concise information at pace,
• Strong Communicator: Confident in building relationships across teams, with a natural flair for networking beyond just the immediate Workspace team,
• Minimum of 3 years' experience in Facilities Project or similar support role,
• Strong IT skills, with confident use of:
• Microsoft Excel, Word, Outlook and Teams (preferred)
• Workday (preferred)
• MS Project (advantageous but not essential)

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  General Business, Management, and Business Development

• Industries

  Broadcast Media Production and Distribution

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