Workshop Admin Co-Ordinator

Heidelberg Materials AG; Clitheroe; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking an organized and detail-oriented administrator to support day-to-day operations in a busy workshop environment. This role involves ensuring compliance with health and safety regulations, managing statutory paperwork, and liaising with suppliers. You will play a crucial part in maintaining the workshop's operational standards and supporting the team with various administrative tasks. With a strong commitment to employee wellbeing and a range of benefits, this position offers a great opportunity to contribute to a forward-thinking organization while enjoying a healthy work-life balance.

Benefits

Generous Pension Schemes

Life Assurance

27 Days Holiday

Agile and Flexible Working

Paid Volunteering Days

Employee Assistance Programme

Cycle to Work Scheme

Gym Discounts

Discounted Private Medical Cover

Qualifications

• Assist with health and safety compliance and maintain statutory documentation.
• Experience in administration and managing fleet compliance.

Responsibilities

• Carry out administration duties related to health & safety and quality.
• Maintain all relevant statutory documentation and assist with training records.

Skills

Health & Safety Compliance

Administration Skills

SAP

Invoice Processing

Fleet Management

Education

Relevant Administrative Qualification

Tools

SAP

Ariba

Job description

Purpose of the role

Carrying out administration duties related to the day-to-day operations, health & safety, and quality within the LGV Workshop. Ensuring all statutory paperwork is completed in a timely manner, in line with the company's O Licence undertakings, while observing the guidelines in DVSA's guide to maintaining roadworthiness and vehicle manufacturer manuals. Ensuring all relevant fleet compliance is adhered to.

Key Accountabilities

• Assist with health and safety within the workshop, including PPE control, COSHH, risk assessments, legionella control, and contractor management by maintaining the contractor database (including Avetta, inductions, task authorisations, permits to work).
• Raise requisitions and orders within SAP and Ariba systems.
• Deal with external suppliers and process invoices for goods and services received.
• Maintain all relevant statutory documentation.
• Assist the Workshop Manager/Coordinator in maintaining IMS documentation.
• Assist with re-ordering spare parts from stock as used.
• Liaise with Weighbridge Technicians regarding vehicle requirements.
• Perform administration duties for processing information within various management systems.
• Schedule training and keep records up to date for all workshop personnel.
• Maintain and administer Vehicle Exercise licences, Operator Licences, insurance, and MOTs for allocated sites.
• Coordinate and monitor accident management for Hanson LGVs at allocated sites.
• Manage driver prosecutions process for Hanson LGVs at allocated sites.
• Monitor and track fleet fuel usage, maintain stock levels, and re-order as needed.
• Provide reports as required and perform any other ad hoc duties to ensure smooth distribution operations.

What's on Offer

Benefits include:

• Employer of choice: Armed Forces Covenant (Silver), Disability Confident, 5% Club (Platinum), Mates in Mind, Clear Assured (Foundation), MPQC, STEM Ambassador
• Compensation Package: Bonus incentives, generous pension schemes, life assurance
• Work-Life Balance: 27 days holiday (excluding bank holidays), agile and flexible working, holiday purchase, sabbatical
• Family Friendly Policies: Maternity, paternity, parental leave, neonatal, adoption, IVF, menopause
• Social Value: Paid volunteering days, community engagement including LGBTQ+, Women in Science and Engineering, Armed Forces
• Wellbeing: Employee Assistance Programme, Mental Health First Aiders, Cycle to Work scheme, employee benefits portal with gym discounts, free eye tests, discounted private medical cover