Workplace Coordinator

Trowers & Hamlins LLP; Exeter; On-site; GBP 22,000 - 32,000; Full time

Benefits offered by this job

Annual bonus

Pension scheme (GPP Aviva)

Private medical insurance

Gym discounts and health perks

Job summary

Trowers & Hamlins LLP in Exeter is seeking a proactive Workplace Coordinator to create a professional, welcoming and well-organised office environment. You will support colleagues, clients and visitors while helping the Exeter office run smoothly on a day-to-day basis.

The role combines workplace operations, meeting room support and customer service to deliver an excellent experience for all users of the office, including health, safety and sustainability initiatives.

Qualifications

• Experience in workplace, facilities, hospitality or office support.
• Strong communication and relationship-building skills.
• Excellent organisational skills and attention to detail.
• Proactive and customer-focused approach.
• Confidence using Microsoft Office and workplace technology.
• Ability to manage multiple priorities and work collaboratively.

Responsibilities

• Coordinate day-to-day workplace and facilities activities.
• Prepare meeting rooms and support client and internal events.
• Provide hospitality and first-line AV support.
• Monitor office standards and help resolve workplace issues.
• Support reception, print and post services when required.
• Assist with health, safety, security and sustainability initiatives.

Skills

Customer service

Communication

Organisational skills

Microsoft Office

Facilities coordination

Multitasking

Job description

Workplace Coordinator

Department: Operations

Employment Type: Permanent - Full Time

Location: Exeter

Reporting To: Hilary Dance

Description

We are looking for a Workplace Coordinator to help create a professional, welcoming and well‑organised office environment. This role will support colleagues, clients and visitors while helping to ensure the smooth day‑to‑day operation of the Exeter office.

The Role

This is a varied and hands‑on position that combines workplace operations, meeting room support and customer service, helping to deliver an excellent experience for everyone who uses the office.

• Coordinate day‑to‑day workplace and facilities activities.
• Prepare meeting rooms and support client and internal events.
• Provide hospitality and first‑line AV support.
• Monitor office standards and help resolve workplace issues.
• Support reception, print and post services when required.
• Assist with health, safety, security and sustainability initiatives.

The Candidate

The successful candidate will be organised, proactive and service‑focused, with a positive approach and a commitment to delivering a high‑quality workplace experience.

• Experience in workplace, facilities, hospitality or office support.
• Strong communication and relationship‑building skills.
• Excellent organisational skills and attention to detail.
• A proactive and customer‑focused approach.
• Confidence using Microsoft Office and workplace technology.
• Ability to manage multiple priorities and work collaboratively with others.

Benefits

Our benefits include, an annual bonus scheme, GPP Pension Scheme with Aviva. We also offer Private Medical Insurance, (currently with Vitality Health) upon joining the firm, which include discounted gym memberships, free cinema tickets, health assessments and much more.

Trowers & Hamlins is an equal opportunities employer and values equity, diversity and inclusion. All applications will be considered on merit and the applicant's suitability to meet the requirements of the role and will be treated equally irrespective of Ethnicity, Gender (including Trans and non‑binary) Race, Disability, Religion and sexual orientation.

As part of our firm recruitment policy our candidates are subject to employment screening background checks. These checks include personal details, education and employment history, professional qualifications and credit and criminal checks as appropriate.