Workplace and IT Co-ordinator

sedna investimenti immobiliari; Greater London; Hybrid; GBP 42,000 - 60,000; Full time

Job summary

Sedna is seeking a Workplace and IT Co-ordinator to keep our London team and regional offices equipped to do great work. You’ll own onboarding/offboarding via HiBob, manage the IT asset lifecycle, and maintain a safe, welcoming office environment across multiple locations.

This role offers a chance to build structure within a 150+ person, multi-location business, partnering with the Head of People Operations on larger decisions while handling day-to-day admin and vendor relationships.

Qualifications

• Experience across two or three fast-paced or scaling environments.
• Owning IT provisioning, asset management, or workplace operations end to end.
• Comfort working cross-functionally with Leadership, Finance, and regional teams.

Responsibilities

• Onboard and offboard staff from a workplace/tech angle via HiBob.
• Support SVP of People and Head of People Operations with information and admin tasks.
• Maintain London office safety, stock, and regional office providers; track budgets.

Skills

IT provisioning

Asset management

Workplace operations

Cross-functional collaboration

Vendor management

Tools

HiBob

SaaS licences

Job description

Location: London

About Sedna

Sedna is at the forefront of revolutionising global trade, serving as the North Star for businesses navigating the complexities of international commerce. Our AI-powered platform is designed to make global trade more efficient, transparent, and sustainable. As we continue to grow and innovate, we are looking for exceptional talent to join our journey and contribute to our mission of transforming global trade.

You can find out more about us on our website: https://sedna.com/

About the role

Sedna is maturing fast, and we need someone to help our workplace and IT setup keep pace. As our Workplace and IT Co-ordinator, you'll make sure our people, in London and across our smaller offices and remote timezones, always have what they need to do great work.

This is a great next step for someone who's worked across a couple of changing environments and is ready to bring that experience to a 150+ person, multi-location business. You'll have real scope to build structure and process, not just maintain what's there, with the Head of People Operations backing you on the bigger calls.

If you enjoy ownership, variety, and a role where IT, workplace, and people experience meet, this is for you.

Your responsibilities

People Experience
Shape onboarding and offboarding (via HiBob) from a workplace and tech angle. Work with People Ops on survey and pulse feedback. Plan London social events with regional leads, and run employee lifecycle projects end to end.

Supporting Leadership
Be an extra pair of hands for the SVP of People and Head of People Operations: pulling together information, prepping for meetings, or taking on admin that frees up their time. This is an assisting role, not an owning one, but it matters.

Workplace Management
Keep our London office safe, stocked, welcoming, and client-ready, while managing our regional office providers. Support health & safety compliance, track office budgets, and keep the lease register in good shape.

IT & Vendor Management
Own the IT asset lifecycle end to end: procurement, provisioning, tracking, returns, disposal, and an accurate register across every region. Administer SaaS licences alongside onboarding and offboarding, track vendor spend and renewals, and flag what's redundant. Help consolidate tools across acquired entities and keep our Employee Wiki useful and current.

Compliance
Support our ISO 27001 and SOC 2 audits with asset, access, and provisioning evidence. Keep internal policies current on the Employee Wiki, and improve processes where you spot the chance.

What we're looking for

• Experience across two or three fast-paced or scaling environments, ideally including a 150+ person business
• A track record owning IT provisioning, asset management, or workplace operations end to end
• Comfort working cross-functionally with Leadership, Finance, and regional teams
• A proactive, problem-solving mindset
• A developing commercial and process-oriented outlook, with the judgement to know when to elevate

A day in this role

No two days look the same, but here's a sense of the mix.

Day to day, you'll be the first port of call for IT and workplace requests: setting up a new starter's kit, chasing a vendor renewal, checking the London office is stocked and running smoothly, or updating the asset register after a return. You'll be moving between quick admin tasks and slightly longer pieces of coordination, often several times an hour.

Week to week, you'll be working on the bigger threads: an onboarding or off-boarding flow in HiBob, a piece of the Employee Wiki that needs tidying up, or an ad-hoc project for the SVP of People or Head of People Operations. This is also where London social planning, SaaS licence reviews, and regional office check-ins tend to sit.

Month to month, you'll pick up the longer-running work: audit evidence for ISO 27001 or SOC 2, lease register reviews, vendor spend analysis, and tool consolidation projects tied to acquired entities. These are the pieces where you'll build real ownership over time, shaping how the process works rather than just running it.

Our Values

Finally, culture is important to us, so we also look for candidates who share our values:

Stay Ahead, Stay Agile

• We don’t just adapt-we anticipate change and act with confidence.
• Curiosity, data, and customer insights help us stay ahead of the curve.
• We embrace challenges as opportunities and remain resilient under pressure.
• By staying open to new ideas and ways of working, we lead the future.

Execute With Focus

• We turn strategy into action, delivering measurable results that matter.
• Every initiative counts-discipline and ownership drive business impact.
• We make smart decisions with speed, balancing pace and precision.
• Clear priorities keep us focused on what moves the needle.

Work Together, Win Together

• Collaboration is our superpower-we succeed as one team, internally and with customers.
• We co-create solutions, seek feedback, and build the future of the OS together.
• Strong relationships are built on trust, respect, and shared goals.
• By aligning across teams and with customers, we unlock greater impact.