Workforce Systems Facilitator

University Hospital Southampton NHS Foundation Trust; Southampton; Hybrid; GBP 32,000 - 45,000; Part time

Job summary

University Hospital Southampton NHS Foundation Trust is seeking a Workforce Systems Facilitator to support, maintain and develop workforce IT systems across contracting, HR, payroll, rostering and LMS.

The role collaborates with UHS stakeholders and the NHS England implementation team on a significant workforce system transformation programme, ensuring safe staffing and excellent patient care within a dynamic trust environment.

Qualifications

• Analytical, quick thinking and well organised with good interpersonal skills.
• Experience with workforce IT systems and process improvement.
• Ability to work in a fast-moving NHS environment with critical deadlines.

Responsibilities

• Maintain, support and develop workforce IT systems (contracting, HR, databases, payroll, rostering, LMS).
• Work with UHS stakeholders and NHS England team on workforce system transformation.
• Deliver safe staffing and high-quality patient care through effective workforce planning and service delivery.

Skills

Analytical skills

Interpersonal communication

Organisation

Tools

Payroll systems

Rostering systems

Learning management systems

HR systems

Job description

Hours: Full time, Part time - 37.5 hours per week

Job ref: 188-THQ090926

Site: Southampton General Hospital

Town: Southampton

Closing: 24/09/2026

Job overview

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.

Job Title: Workforce Systems Facilitator

Contract Type: Fixed term

Purpose for Fixed Term: Limited Term Project

Under current Home Office rules, this role is not eligible for Skilled Worker visa sponsorship.

Please be advised that this vacancy may close earlier than stated if we receive a large number of applications.

This is an exciting role within the Workforce Team which offers the opportunity to ensure the Trust delivers safe staffing, excellent patient care, workforce planning and providing excellent customer service whilst supporting all staff as users.

We need an approachable, analytical, quick thinking and well organised individual with excellent interpersonal communication skills who can work within a challenging dynamic and fast moving environment with critical deadlines. An ability to build relationships with key internal and external stakeholders is essential.

An individual who is proficient in maintaining, supporting and developing workforce IT systems including contracting, human resource systems, databases, payroll, rostering and learning management systems with their associated processes as required.

You will work closely with UHS stakeholders and the national NHS England implementation team, playing a key role in delivering one of the most significant workforce system transformation programmes in the NHS.

Working for our organisation

As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated "Good" by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.

We support flexible working and will consider requests taking into account the needs of the service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.

• UHS employees are able to access a range of NHS discounts
• are entitled to a minimum of 35 days paid holiday (pro rata)
• we offer a generous pension scheme

Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 30% lower than London and 17 schools rated outstanding by Ofsted.

We believe that using technology wisely shows strong time management and commitment to innovation. However, personalising your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.

You can read an overview of the main duties of the role in the section below. Job description and main responsibilities.

To understand the role in more detail please read the full job description and person specification documents attached.

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