Workflow Coordinator / Document Specialist

JR United Kingdom; Portsmouth; Remote; GBP 38,000; Full time

Job summary

A top-tier global law firm seeks a Legal Document Production Specialist for a fully remote, permanent role. Working Monday to Friday from 2pm to 10pm, the successful candidate will split their time between document production and workflow coordination, offering a competitive salary of £38,000 plus an excellent benefits package.

Benefits

Excellent perks and benefits package

Fully remote working

Flexible working hours

Qualifications

• Advanced document production skills.
• Experience in a legal firm or financial services crucial.
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).

Responsibilities

• Managing document production and coordinating changes.
• Audio typing, producing documents, letters, and memos as needed.
• Reviewing internal client requests and allocating tasks accordingly.

Skills

Document production

Audio typing

Proofreading

Word processing

PowerPoint skills

Excel skills

PDF manipulation

Education

Experience in legal firm or financial services

Job description

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Workflow Coordinator / Document Specialist, portsmouth, hampshire

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Client:

HYF Recruitment

Location:

portsmouth, hampshire, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

2

Posted:

06.06.2025

Expiry Date:

21.07.2025

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Job Description:

Document Production Specialist / Workflow Coordinator

Permanent

Fully remote working

Hours: 2pm - 10pm

Monday to Friday

An exciting new permanent role for a Legal Document Production Specialist has just become available working for a top tier global law firm. This is a fully remote working role, working the evening shift hours of 2pm - 10pm on a full-time permanent basis from home.

The annual salary for this position will be £38,000 per annum plus an excellent perks and benefits package.

This new role will be supporting the firms central Document Production department which provides a vital specialist document creation service to the firm. The team are looking for an experienced, skilled and talented professional to join their friendly and dedicated in house team, this role will also include Workflow Coordinating and delegating of new jobs as they come into the department. The role will be 50% hands on document production, and 50% workflow coordination.

Within this role you will be providing a professional support function for the firm across all practice and business services groups. You will be an excellent audio and copy typist and will be capable of amending and formatting complex legal documentations using Word, Excel and PowerPoint to an advanced level. You will be able to convert and manipulate Word and PDF documents, plus prepare diagrams, slides and spreadsheets.

The team are a friendly group of professionals who take a collaborative approach towards fellow support staff. You will be reliable and will possess a 'can do' outlook and take responsibility and pride in the standard of work you produce.

The main duties and responsibilities are as follows:

• Managing production of documents (produced in-house and externally), coordinating changes made to those documents by the legal team and client teams including taking responsibility for the consistency of those documents throughout the transaction.
• Audio typing, producing documents/letters/e-mails and memos as necessary.
• Amending PowerPoint presentations, diagrams and charts.
• Reviewing internal client requests, assessing project requirements and allocating tasks according to skillset within the team.

Qualifications & Experience

• Advanced document production skills to include accurate typing, spelling, grammar and proofreading.
• Previous experience working within a legal firm or financial services company is essential
• Advanced Word skills: such as styles, cross-referencing, tracked changes, table of contents, etc.
• Advanced knowledge of PowerPoint: embedding files, animations, transitions, etc.
• Advanced knowledge of Excel: formula, pivot tables, charts, conditional formatting, etc.
• Advanced knowledge of PDF conversion and comparison software.

This is a fantastic opportunity for a skilled and experienced Legal Document Specialist to work fully remote from home on the 2pm - 10pm shift within a firm who offer an excellent perks and benefits package, and offer full flexible working.

Please send your CV to Gemma at HYF today to apply for this great new role.